Privacy Policy for Job Applicants 

PenBay Technology Group LLC
Last Updated: 6/11/2026 

1. Introduction 

This Privacy Policy for Job Applicants (“Policy”) describes how PenBay Technology Group LLC Company,” (“we,” “us,” or “our”) collects, uses, shares, and protects personal information obtained in connection with our recruiting and hiring activities, including communications sent through Paylocity’s recruiting platform and text messaging features. 

This Policy applies to all job applicants, candidates, and prospective employees. 

2. Information We Collect 

In connection with your application or interest in employment, we may collect the following categories of personal information: 

A. Contact Information 

  • Full name 
  • Email address 
  • Telephone number (including mobile number for SMS communications) 
  • Mailing address 

B. Employment & Education Information 

  • Resume/CV 
  • Work history and experience 
  • Education history, degrees, and certifications 
  • Professional licenses and memberships 
  • Skills and qualifications 

C. Application Information 

  • Position(s) applied for 
  • Compensation expectations 
  • Work authorization status 
  • Availability and scheduling information 
  • References 

D. Communications 

  • Email correspondence 
  • Text (SMS) messages exchanged through our recruiting platform 
  • Interview notes and related communications 

E. Sensitive Personal Information (if applicable and legally permitted) 

  • Government-issued identifiers (e.g., Social Security number, driver’s license) 
  • Background check information 
  • Equal employment opportunity information (e.g., race, gender, veteran status, disability status), where voluntarily provided or required by law 

We may also collect information from third parties such as background check providers, references, recruiters, and publicly available professional profiles (e.g., LinkedIn), where permitted by law. 

3. Text Messaging (SMS) Communications 

If you provide your mobile phone number during the application process, you consent to receive text messages from us regarding: 

  • Application status updates 
  • Interview scheduling 
  • Reminders 
  • Recruiting communications 

Message and data rates may apply depending on your mobile carrier. 

You may opt out of receiving text messages at any time by: 

  • Replying “STOP” to any message, or 
  • Contacting us at Careers@penbaytechgroup.com 

Opting out of text messages will not affect your application status, but it may impact our ability to communicate with you quickly regarding scheduling. 

4. How We Use Your Information 

We use applicant information to: 

  • Evaluate qualifications and eligibility for employment 
  • Communicate with you regarding your application 
  • Schedule and conduct interviews 
  • Perform background checks (where applicable and legally permitted) 
  • Comply with legal and regulatory obligations 
  • Maintain recruiting records 
  • Improve our hiring processes 

We do not sell applicant personal information. 

5. How We Share Information 

We may share applicant information with: 

  • Service Providers, including Paylocity and other recruiting or background screening vendors, solely to support our hiring process 
  • Affiliates, if applicable, for legitimate business purposes 
  • Legal or Regulatory Authorities, when required by law or to protect our rights 

All service providers are contractually required to safeguard personal information 

6. Data Retention 

We retain applicant information for as long as necessary to: 

  • Complete the hiring process 
  • Comply with legal obligations 
  • Resolve disputes 
  • Enforce our agreements 

If you are not hired, we may retain your information for future opportunities unless you request deletion where permitted by law. 

7. Security 

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure. However, no system can guarantee absolute security. 

8. Your Rights 

Depending on your state or country of residence, you may have rights regarding your personal information, including: 

  • The right to request access to your information 
  • The right to request correction of inaccurate information 
  • The right to request deletion, where applicable 
  • The right to opt out of certain communications 

To exercise these rights, please contact us using the information below. 

9. International Applicants 

If you apply from outside the United States, your information may be transferred to and processed in the United States or other jurisdictions where our service providers operate. 

10. Changes to This Policy 

We may update this Policy from time to time. Updates will be posted with a revised “Last Updated” date. 

11. Contact Us 

If you have questions about this Privacy Policy or our recruiting practices, please contact: 

PenBay Technology Group LLC
Director of Human Resources: Lisa Shorey
Email: Careers@penbaytechgroup.com