Recruitment Privacy Policy

George Evans Corporation Effective Date: 5/15/2025At George Evans Corporation (“we,” “us,” or “our”), we are committed to respecting and protecting your privacy. This Recruitment Privacy Policy describes how we collect, use, and share personal information submitted by applicants during the recruitment and hiring process. This applies to applications submitted through our recruitment platform, including Paylocity.

1. Information We Collect

When you apply for a job with George Evans Corporation, we may collect the following types of information:

Personal Identifiers: Full name, address, phone number, email address.
Employment Information: Resume/CV, employment history, education, certifications, skills.
Application Materials: Cover letters, references, interview notes, and responses to screening questions.
Background Information: Results from background checks (with your consent), reference checks, or assessments.
Demographic Data (optional): Voluntary disclosures (e.g., gender, race, veteran status) for Equal Employment Opportunity (EEO) compliance.
System Information: Technical data collected by Paylocity, including device and IP information, as part of platform use.

2. How We Collect Your Information

We collect your personal information in the following ways:

Directly from you when you apply via Paylocity.
From recruitment agencies or job boards.
From references you provide.
From publicly available sources such as LinkedIn.
From background check vendors or other third-party providers, with your consent.

3. How We Use Your Information

We use your personal data for purposes including:

Reviewing and processing your job application.
Assessing qualifications and suitability for a role.
Communicating with you throughout the recruitment process.
Conducting background and reference checks (as permitted by law).
Ensuring compliance with legal and regulatory requirements.
Improving our recruitment processes.

4. How We Share Your Information

Your personal data may be shared with:

Internal hiring teams at George Evans Corporation.
Third-party service providers such as Paylocity and background screening vendors.
Regulatory authorities, when required by law.
We do not sell your personal data.

Paylocity may process your data according to their own privacy practices. You can review Paylocity’s privacy policy on their website: https://www.paylocity.com/privacy-policy/

5. Data Retention

We retain your personal information only as long as necessary for hiring purposes, typically no longer than 12 months unless longer retention is required or permitted by law. If you are hired, your information will become part of your employee record.

6. Your Rights and Choices

Depending on your location, you may have rights under applicable privacy laws, such as:

Accessing your personal information.
Requesting correction or deletion of your data.
Objecting to or limiting how we use your data.

To exercise your rights, contact us at the email address listed below.

7. Data Security

We use reasonable administrative, technical, and physical safeguards to protect the information you provide during the recruitment process. We also work with Paylocity, which maintains its own data protection measures.

8. Changes to This Policy

We may update this policy from time to time. If we make material changes, we will notify you or post an updated version on our website.

9. Contact Us

If you have any questions or concerns about this policy or how your information is handled, please contact:

George Evans Corporation

Amber Urek

HR Manager

amber.urek@george-evans.com