Effective Date: May 05, 2025
Last Updated: May 05, 2025
This policy applies to all users of the Recruiting Module, including:
- Job applicants
- Internal hiring managers
- External recruiters or agencies
- Any integrated third-party tools or services
We may collect the following categories of personal data:
a. Candidate Information
- Name, contact information (email, phone number)
- Resume, cover letter, portfolio, and employment history
- Educational background and qualifications
- Job preferences and expectations
- Interview recordings and feedback
- Assessment results
- Social media and professional profile links
b. Technical Data
- IP address, browser type, and device details
- Interaction logs within the recruiting module
- Cookies and tracking technologies
c. Third-party Data
- Background checks (where applicable)
- Referrals and references
- Verification from integrated platforms
We use the data to:
- Evaluate applications and match candidates to open roles
- Schedule interviews and facilitate communication
- Assess qualifications and culture fit
- Generate insights through AI-powered screening (if enabled)
- Improve the efficiency and fairness of our hiring process
- Maintain compliance with employment and data protection laws
Depending on your jurisdiction, we rely on one or more of the following:
- Consent
- Legitimate interests
- Contractual necessity
- Legal obligations
Candidate data is retained only for as long as necessary:
- Successful applicants: Retained as part of employee records
- Unsuccessful applicants: Retained for up to [X months/years] unless opted out
You may request deletion or access at any time (see Section 9).
We do not sell your data. However, we may share data with:
- Authorized HR personnel and hiring managers
- Verified third-party service providers
- Legal authorities
- Integrated tools
All third parties are bound by confidentiality and data processing agreements.
Our platform uses cookies and similar technologies to:
- Track user behavior
- Enable secure logins
- Analyze recruiting campaign performance
You can manage cookie preferences through your browser or our consent manager.
We implement industry-standard safeguards including:
- End-to-end encryption
- Role-based access control
- Regular audits
- Secure infrastructure
You may have the right to:
- Access or correct your personal data
- Request deletion
- Object to automated decision-making
- Withdraw consent
- File a complaint
Requests can be sent to: Privacy@YourCompany.com
If we transfer your data outside your jurisdiction, we will:
- Ensure appropriate safeguards
- Use compliant service providers
We may update this policy to reflect changes. All updates will be posted here with a revised date.
For questions or concerns:
Privacy Officer
Palm Payroll
217 Colorado Drive Cedar Creek, TX 78612
Email: Privacy@palmpayroll.net.com