At Newhaven, we are committed to protecting the privacy of our job applicants. This Privacy Policy explains how we collect, use, store, and protect your personal information during the recruitment and hiring process. By submitting your application or engaging with our recruitment process, you consent to the collection and use of your personal data in accordance with this policy.

1. Information We Collect

During the recruitment process, we collect the following types of personal information:

• Contact Information: Name, email address, phone number, and mailing address.
   
• Professional Information: Resume, CV, cover letter, and information provided during interviews (e.g., skills, work history, educational background).
   
• Assessment Data: Results of any assessments, tests, or evaluations you complete as part of the hiring process.
   
• Reference Information: Contact details and feedback from professional references provided by you.
   
• Other Personal Information: Any other personal information you voluntarily share during the recruitment process, such as through interviews, questionnaires, or applications.
   

2. How We Use Your Information

We use your personal information for the following purposes:

• To Evaluate Your Qualifications: We review your resume, application, and other provided documents to assess your suitability for open positions.
   
• To Communicate with You: We will use your contact details to communicate with you about the status of your application, schedule interviews, and send any relevant updates.
   
• To Conduct Assessments: We may use your information to conduct any relevant assessments or background checks that are part of the hiring process.
   
• To Improve Our Hiring Process: We may analyze the information gathered to improve our recruitment practices and ensure fairness in the process.
   
• For Legal Compliance: We may use your personal data to comply with legal obligations, including labor law regulations.
   

3. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy. If you are hired, your information will be transferred to your employee file. If you are not hired, we may retain your information for a period of [1 year] for future job openings or to comply with legal obligations.

4. Data Sharing

Your personal data may be shared with:

• Hiring Managers and HR Personnel: For the purpose of evaluating your application and conducting interviews.
   
• Third-Party Service Providers: We may engage third-party recruitment platforms, background check providers, or assessment tools to support our hiring process. These service providers are contractually obligated to protect your data and only use it for the specific services they provide.
   
• Legal Authorities: If required by law, we may share your information with government authorities or other third parties to comply with legal obligations or protect our rights.
   

5. Data Security

We take the security of your personal information seriously and have implemented reasonable technical and organizational measures to protect your data from unauthorized access, loss, or misuse during the recruitment process. However, please note that no system can be entirely secure, and we cannot guarantee the absolute protection of your data.

6. Your Rights

As a candidate, you have the following rights concerning your personal data:

• Right to Access: You have the right to request access to the personal information we hold about you.
   
• Right to Rectification: You can request correction of any inaccurate or incomplete information.
   
• Right to Erasure: You may request the deletion of your personal data in certain circumstances, subject to applicable legal obligations.
   
• Right to Object