Candidate Text Messaging Privacy Policy


Effective Date: January 1, 2026

1. Scope and Purpose

This Candidate Text Messaging Privacy Policy explains how Helms & Company, Inc. (“Company,” “we,” “us”) collects, uses, stores, and protects personal information when job applicants or candidates communicate with us via SMS or MMS text messaging through the Paylocity Recruiting platform.

Text messaging may be used solely for recruitment‑related purposes, including but not limited to:

  • Acknowledging receipt of applications
  • Scheduling or confirming interviews
  • Providing application status updates
  • Sending reminders or next‑step instructions
  • Employment‑related follow‑up communications

We do not use text messaging for marketing or promotional purposes.

2. Candidate Consent

By voluntarily providing your mobile phone number and engaging in text message communications with the Company, you provide prior express consent to receive recruitment‑related text messages from us.

This consent is intended to comply with the Telephone Consumer Protection Act (TCPA), 47 U.S.C. § 227, and other applicable federal and state laws. Message frequency will vary depending on the stage of the recruitment process. Standard message and data rates may apply.

3. Opt‑Out and Preference Management

You may opt out of receiving text messages at any time by replying “STOP” to any message.

After opting out, you will no longer receive text messages from the Company, though we may continue to communicate with you via email or other methods. Opting out of text messages will not affect your ability to apply for or be considered for employment.

4. Information We Collect

When you communicate with us via text messaging, we may collect:

  • Your mobile phone number
  • Your name (if provided)
  • Message content and responses
  • Message delivery and interaction data (e.g., timestamps, confirmations)

We do not intentionally collect sensitive personal information (such as Social Security numbers, financial information, or medical data) through text messaging.

5. How We Use Your Information

Information collected through text messaging is used exclusively for legitimate recruitment and employment‑related purposes, including:

  • Communicating with you about your application or candidacy
  • Coordinating interviews or next steps
  • Maintaining recruitment records within our applicant tracking system

We do not sell, rent, or use candidate text message data for unrelated purposes.

6. Data Sharing and Service Providers

Text message data is processed and stored within Paylocity, our recruitment and human capital management service provider. Access to this information is limited to authorized HR and recruiting personnel.

We may disclose information if required to comply with applicable laws, legal processes, or governmental requests.

7. Data Retention

Candidate text message communications are retained in accordance with the Company’s data retention policies and applicable employment and privacy laws. Information is securely deleted when no longer necessary for recruitment, compliance, or legal purposes.

8. Data Security

Helms & Company, Inc. and Paylocity implement reasonable administrative, technical, and physical safeguards designed to protect candidate information from unauthorized access, use, or disclosure. While no system can guarantee absolute security, we follow industry‑standard practices to protect your data.

9. Your Privacy Rights

Depending on your location, you may have rights under applicable privacy laws (such as the California Consumer Privacy Act or similar state or international privacy frameworks), including the right to request access to, correction of, or deletion of your personal information.

Requests may be submitted using the contact information below.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted with a revised effective date. Continued participation in text messaging after updates constitutes acceptance of the revised policy.

11. Contact Information

For questions about this policy or our recruiting communications, please contact:

Helms & Company, Inc.
📧 info@helmsco.com