Policy Statement 

At STRIDE Community Health Center (“STRIDE”), we are committed to safeguarding the privacy of our applicants and ensuring the confidentiality of their personal information throughout the recruitment process. This policy outlines how we collect, use, store, and protect applicant data in compliance with applicable privacy laws and regulations.

Policy Scope 

This policy applies to all individuals who engage in the recruitment process at STRIDE, including job applicants and hiring personnel.

Policy Rationale 

This policy is governed by applicable privacy laws and regulations to ensure transparency, fairness, and confidentiality in recruitment practices. It is necessary to establish clear guidelines for handling personal data, maintaining compliance, and protecting applicants' rights.

Policy Details

1. Information We Collect

Recruiting Process Data (Before an Offer)

This includes information gathered from job applicants during the initial hiring stages, including, and not limited to:

• Resume details (Employment history, educational background, skills and qualifications).

• Personal details such as name, address, and contact information.

• Application responses.

• Interview notes and assessment results.

• EEOC data (race, gender, veteran status, etc.) for compliance tracking

• Any additional information you provide during the application process.

Pre-Hire Data (After an Offer Is Made)

Once a conditional offer is extended, additional data may be collected, including, and not limited to:

• Background check results

• Drug screening results (if applicable)

• Signed offer letters and employment agreements

• Immunization records, where required for employment in compliance with healthcare regulations and workplace safety standards.

• Payroll and tax-related information

• Emergency contact details

• I-9 documents (e.g. Passport, SSC, Driving License or EAD or any other document acceptable by the i-9 acceptable documents list)

• Certifications, diplomas, licenses or any other documents required in the job description to perform the job duties.

• Personal information such as SSN and DOB.

This data is typically required for onboarding and compliance purposes. It is often stored in HR systems as part of the employee record once the individual officially joins the company.

2. How We Use Your Information

We use your information solely for recruitment purposes, including:

• Evaluating your application and qualifications.

• Contacting you regarding your application.

• Conducting background checks (if applicable) and verifying references.

• Maintaining records for legal compliance.

3. Information Sharing

Your information may be shared with:

• Authorized personnel involved in the hiring process.

• Third-party service providers supporting our recruitment efforts (e.g., background check agencies).

• Regulatory bodies, as required by law.

We do not sell or share your information for marketing purposes.

4. Law Enforcement and Legal Requirements

We may disclose personal information to meet legal requirements, for court or other legal proceedings, or to respond to lawful requests by public authorities or law enforcement agencies as deemed necessary or appropriate.

5. Data Retention

We retain applicant information for as long as necessary to complete the recruitment process or as required by law. Due to system limitations, recruiting data cannot be manually deleted once entered into our HRIS system.

However, we take measures to ensure compliance with applicable privacy laws:

• Recruiting data is securely stored and access is limited to authorized personnel.

• Data is retained in accordance with legal requirements.

• If an applicant requests data deletion, we will explore options such as restricting access, anonymizing data, or securely archiving records when possible.

6. Your Rights

You have the right to:

• Access your personal information.

• Correct or update inaccurate information.

• Request alternatives for deleting your data.

7. Security

We take the protection of your personal information seriously and implement security measures to safeguard against loss, misuse, or unauthorized alteration of the information under our control. However, we cannot guarantee absolute security, as data breaches and cyber threats remain a risk in any system.

Applicants should also take steps to protect their own data, including:

· Using strong, unique passwords that are not reused across multiple accounts.

· Avoiding passwords that are easy to guess (e.g., names, birthdays, or common words).

· Being cautious when sharing personal information online.

STRIDE is not liable for breaches resulting from inadequate personal security practices, such as weak passwords or compromised accounts outside of our system.

8. Cookies and Website Tracking

If you access our recruitment platform or career website, cookies and similar technologies may be used to enhance your experience and track website usage. Cookies help us:

• Understand how our website is used.

• Tailor content and improve functionality.

• Ensure the security of our online recruitment process.

You can manage your cookie preferences through your browser settings. For more details, please refer to our Website Privacy Policy.

9. Statement Changes

We may update this privacy statement periodically to reflect changes in our practices or legal requirements. Any updates will be posted on our careers page of our website.

10. Contact Information

If you have any questions or concerns about this Recruiting Privacy Policy, please contact us at recruiting@stridechc.org.

11. Communication & Opt-Out

During the recruitment process, STRIDE may contact applicants via email, text messages, or phone calls to provide updates, request additional information, or share important details regarding their application status.

Applicants have the ability to opt out of future non-essential communications at any time. To do so, they can:

• Unsubscribe from emails using the opt-out      link provided in the message.
• Reply "STOP" to text messages to discontinue      SMS communications.
• Contact recruiting@stridechc.org to request removal from further      outreach efforts.

Please note that opting out of communication may impact the ability to receive important updates regarding a job application. Certain required messages related to interview scheduling, employment documentation, or compliance may still be sent as necessary.