Palmer Hamilton, LLC

Applicant Privacy Policy

Effective Date: September 1, 2026

Palmer Hamilton, LLC (“Palmer Hamilton,” “we,” “us,” or “our”) respects the privacy of individuals who apply for employment or otherwise participate in our recruiting and hiring process. This Applicant Privacy Policy explains how we collect, use, share, and protect personal information in connection with our recruiting activities.

1. Information We Collect

When you apply for employment with Palmer Hamilton or otherwise participate in our recruiting process, we may collect information from or about you, including:

• Contact information, such as your name, address, email address, and telephone number;
• Employment history, work experience, education, skills, certifications, licenses, and other qualifications;
• Resume, application materials, and information you voluntarily provide during the application or interview process;
• Employment preferences and information regarding positions for which you apply;
• Interview availability and scheduling information;
• Work authorization information;
• Information provided by references, former employers, recruiters, or other sources, when applicable;
• Information obtained through background checks, drug screening, or other pre-employment processes, when applicable and permitted by law; and
• Communications between you and Palmer Hamilton regarding your application, employment opportunities, interviews, or other recruiting matters.

Certain information collected during the recruiting process may be considered sensitive personal information under applicable law. Palmer Hamilton will collect and use such information only as reasonably necessary for employment-related purposes and as permitted or required by law.

2. How We Use Your Information

Information collected during the recruiting and hiring process may be used to:

• Evaluate your qualifications and suitability for employment;
• Consider you for the position for which you applied or other employment opportunities;
• Communicate with you regarding your application, interviews, employment opportunities, or other recruiting-related matters;
• Schedule and conduct interviews;
• Verify information provided during the application process;
• Conduct applicable background checks, drug screening, or other pre-employment processes;
• Maintain recruiting and applicant records;
• Administer and improve our recruiting and hiring processes; and
• Comply with applicable laws, regulations, and recordkeeping requirements.

3. Text Message Communications

If you provide a mobile telephone number and consent to receive text messages during the recruiting process, Palmer Hamilton may communicate with you by text message regarding your application or other recruiting-related matters. These communications may include interview scheduling and reminders, application updates, requests for information, and other employment-related communications.

Message frequency may vary. Message and data rates may apply depending on your mobile carrier and service plan.

Consent to receive text messages is not a condition of applying for or being considered for employment with Palmer Hamilton. You may opt out of recruiting-related text messages at any time by replying STOP. Opting out of text messaging will not affect your application or consideration for employment, and Palmer Hamilton may continue to communicate with you through other methods, such as email or telephone.

Palmer Hamilton does not sell applicant mobile telephone numbers or use them for unrelated third-party marketing purposes.

4. How We Share Information

Palmer Hamilton may share applicant information as reasonably necessary with:

• Palmer Hamilton employees involved in recruiting, interviewing, hiring, Human Resources, or business operations;
• Vendors and service providers that assist Palmer Hamilton with recruiting, applicant tracking, communications, background screening, drug testing, or other employment-related services;
• Government agencies, law enforcement, or other parties when disclosure is required or permitted by law; and
• Other parties when reasonably necessary to protect Palmer Hamilton's legal rights, employees, applicants, property, or operations.

Palmer Hamilton does not sell applicant personal information.

5. Recruiting Technology and Service Providers

Palmer Hamilton uses third-party technology and service providers, including Paylocity, to support recruiting and applicant tracking activities. Information submitted through Palmer Hamilton's online recruiting system may be processed or stored by these service providers on Palmer Hamilton's behalf.

These providers may have their own privacy and security practices governing their services.

6. Data Retention

Palmer Hamilton retains applicant information for as long as reasonably necessary for recruiting and hiring purposes, consideration for future employment opportunities, legitimate business purposes, and compliance with applicable legal and recordkeeping requirements.

Information may be securely deleted, destroyed, or otherwise disposed of when it is no longer reasonably necessary to retain it.

7. Data Security

Palmer Hamilton takes reasonable administrative, technical, and organizational measures to protect applicant information against unauthorized access, use, alteration, disclosure, or destruction. However, no electronic transmission or storage system can be guaranteed to be completely secure.

8. Your Choices

You are responsible for ensuring that the information you provide during the application process is accurate and complete.

You may contact Palmer Hamilton Human Resources if you would like to update or correct information provided during the recruiting process or have questions regarding how your applicant information is handled.

You may also request that Palmer Hamilton discontinue certain recruiting communications. Palmer Hamilton may retain applicant information when required or permitted by applicable law or for legitimate business and recordkeeping purposes.

9. Changes to This Policy

Palmer Hamilton may update this Applicant Privacy Policy periodically to reflect changes in our recruiting practices, technology, or applicable legal requirements. Any updates will be reflected by revising the effective date of this policy.

10. Contact Us

If you have questions about this Applicant Privacy Policy or Palmer Hamilton's recruiting and applicant information practices, please contact:

Palmer Hamilton, LLC
Human Resources
143 S. Jackson Street
Elkhorn, WI 53121