Recruitment Privacy Policy

Effective Date: June 2025

PIQE is committed to protecting the privacy and security of your personal data. This Recruitment Privacy Policy explains how we collect and process personal data during the recruitment process.

1. What Data We Collect

We may collect and process the following categories of personal data:

  • Name, address, email, and phone number
     
  • Curriculum Vitae (CV), work experience, education
     
  • Job preferences and compensation expectations
     
  • References and background check information (where applicable)
     
  • Any other information you voluntarily provide
     

2. How We Use Your Data

We use your data to:

  • Process and assess your application
     
  • Contact you regarding your application
     
  • Verify your information and conduct reference/background checks
     
  • Maintain records of the recruitment process
     
  • Consider you for future opportunities
     

3. Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on:

  • Our legitimate interests in recruiting qualified staff
     
  • Your consent, where required (e.g., storing your data for future roles)
     
  • Legal obligations, where applicable
     

4. Data Sharing

Your data may be shared with:

  • Internal HR personnel and hiring managers
     
  • Authorized third-party service providers (e.g., recruitment software platforms)
     
  • Legal or regulatory bodies if required by law
     
  • We do not sell your data to third parties.

5. International Transfers

Your data may be transferred outside the European Economic Area (EEA). Where we do so, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses.

6. Data Retention

We retain your data for no longer than 2 years after the end of the recruitment process unless you consent to us keeping it longer for future opportunities.

7. Your Rights

You have the right to:

  • Access your personal data
     
  • Correct or update inaccurate information
     
  • Request deletion of your data
     
  • Object to or restrict processing
     

To exercise your rights, contact us at: mguzman@piqe.org

8. Security

We apply appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.

9. Policy Updates

We may update this policy from time to time. The latest version will always be available at Paylocity.com