QSSI & SUBSIDIARIES PRIVACY POLICY FOR JOB APPLICANTS AND CANDIDATES 

Effective Date: 05/27/2025

 

Introduction

We value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you apply for jobs or engage with our hiring processes. By submitting your application or interacting with our recruitment platforms, you agree to the terms outlined in this policy.

1. Information We Collect: We may collect the following types of personal information when you apply for a position or interact with our hiring processes:

· Personal Identifiers: Name, contact details (email, phone number), address

· Application Data: Resume, cover letter, employment history, educational background, professional qualifications

· Interview Data: Availability, interview responses, assessments

· Demographic Data: Race, gender, veteran status (voluntary, for compliance purposes)

· Other Data: Responses to application questions, references, or any other information you provide voluntarily

· Sensitive Data: Demographic information, background checks (if applicable and with your consent)

2. How We Use Your Information: Your information is used to:

· Review and evaluate your application

· Contact you regarding your application status or interview scheduling

· Conduct background checks, background screening, or assessments (with your explicit consent)

· Make employment decisions

· Comply with legal obligations

· Improve our recruitment process and candidate experience

· Legal Basis for Processing: We process your personal data based on your consent, contractual necessity, legal obligations, or legitimate interests, as applicable. For example, we seek your explicit consent before collecting sensitive data or conducting background checks.

 

3. Sharing of Information: We do not sell or rent your personal information. Your data may be shared with:

· Internal teams: Human Resources and hiring managers involved in the recruitment process

· Service Providers: Trusted third-party vendors assisting with application tracking, interview scheduling, background checks, or other HR functions

· Legal and Regulatory Authorities: When required by law or legal process

· Subprocessors: Any third-party subprocessors that process your data on our behalf, under strict contractual obligations

4. International Data Transfers: Your information may be transferred to, stored, and processed in countries outside of your jurisdiction, including countries that may not have the same level of data protection laws. We implement safeguards such as Standard Contractual Clauses or other mechanisms to ensure your data is protected in accordance with applicable laws.

5. Data Security: We employ appropriate technical, administrative, and physical security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

 

6. Data Retention: We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, including for legal, tax, accounting, or reporting requirements. When your data is no longer needed, we securely delete or anonymize it.

 

7. Your Privacy Rights

Depending on your jurisdiction, you may have rights such as:

· Access your personal data

· Request correction or update of your data

· Request deletion of your data

· Object to or restrict certain processing activities

· Withdraw consent at any time (where processing is based on consent)

 

How to Exercise Your Rights: To exercise these rights, you can contact us at QSSI, Inc., attention HR, 12802 Commodity Place, Tampa, FL 33626. We will respond within the timeframe required by law.

 

8. State-Specific Privacy Rights - Note: Please specify your state of residence when contacting us.

 

· California Residents (CCPA): You have the right to know what personal information we collect, delete your data, and opt out of the sale of your data. To exercise these rights, contact us at QSSI, Inc., attention HR, 12802 Commodity Place, Tampa, FL 33626.

· Virginia Residents (VCDPA): You have the right to access, correct, delete your data, and opt out of targeted advertising or profiling. To exercise these rights, contact us at QSSI, Inc., attention HR, 12802 Commodity Place, Tampa, FL 33626.

· Colorado Residents (CPA): You have the right to access and delete your data and to opt out of targeted advertising. To exercise these rights, contact us at QSSI, Inc., attention HR, 12802 Commodity Place, Tampa, FL 33626.

 

· Nevada Residents (NPA): We do not sell Personal Information as defined by Nevada law (Nevada Revised Statutes, Chapter 603A, Section 1.6). You can submit a request to us regarding the sale of such information via the contact information below.

9. Sensitive Data and Consent: When we collect sensitive personal data (e.g., demographic info, background checks), we will obtain your explicit consent prior to collection or processing. You may withdraw consent at any time, which may affect our ability to process your application.

 

10. Automated Decision-Making and Profiling: We do not use automated decision-making or profiling to evaluate your suitability for employment. If we do, we will inform you and provide options to request human review.

 

11. Cookies and Tracking Technologies

Our website may use cookies, pixels, or similar technologies to enhance your experience and analyze site usage. You can manage cookie preferences through your browser settings.

 

12. Children’s Privacy: Our recruitment platforms are not directed to children under the age of 18, and we do not knowingly collect personal information from minors. If you believe we have collected data from a minor, please contact us.

13. Data Subject Rights and How to Contact Us: To exercise your rights or ask questions about this Privacy Policy, please contact us in writing: QSSI, Inc., attention HR, 12802 Commodity Place, Tampa, FL 33626