The Land Trust for Tennessee’s Notice of Privacy Practices for Job Applicants
This Notice of Privacy Practices for Job Applicants (“Notice”) describes how The Land Trust for Tennessee (“we,” “us,” or “our”) processes information in connection with our recruiting activities.
1. Information We Collect
When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process that application. This information may include:
2. Sensitive Personal Information
Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.
Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies.
3. How We Use Information
The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following:
4. Accuracy of Information You Provide
You are responsible for the information you provide to us and ensuring that it is honest, truthful, accurate, and not misleading in any way.
5. How We Share Your Information
We share information only where necessary to comply with applicable law, to respond to requests from law enforcement agencies or other government authorities or third parties, as permitted by law, and without your consent when it is necessary to protect our donors, employees, or property; in emergency situations; or to enforce our rights under our terms of service and policies.
6. Cookies and Other Tracking Technologies
We may use various cookies, technologies, and other automated means to collect certain information about your use of our websites. For more information regarding our use of cookies, please see our Privacy Policy.
7. Retention & Disposal
We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law. We may need to keep your data for longer than our specified retention periods to honor your requests, including to continue keeping you opted out of marketing emails, or to comply with legal or other obligations. When we dispose of information, we use secure means, such as either physically or electronically erasing information or making it anonymous in a non-recoverable manner.
8. Security
We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us of the problem by contacting us at info@landtrusttn.org.
9. Changes to our Job Applicant Notices
We reserve the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. We will post those changes on this page. Modifications shall become effective immediately upon being posted.
10. Contact Us
If you have any questions about this Notice or our information handling practices, please contact us at info@landtrusttn.org.