Job Applicant Privacy Policy & Notice of Collection
Effective Date: July 2, 2026
1. Scope
This Privacy Policy applies to all job applicants and candidates applying for employment with Johnson & Bell located in Chicago, IL, Crown Point, IN, Florida, Wisconsin, and Baltimore, MD.
2. Information We Collect
We collect, store, and process the following categories of personal information for recruiting, evaluation, and employment consideration purposes:
- Identifiers: Full name, home address, email address, and telephone number.
- Professional & Employment Data: Resume, cover letter, work history, education history, references, and professional certifications/licenses.
- Background Information: Information obtained through background checks, criminal history (where legally permitted), motor vehicle records, and professional references.
- Compliance Data: Information required to verify employment eligibility (e.g., I-9 documentation, Social Security Numbers).
- Sensitive Personal Information: Only collected when strictly necessary, such as voluntary demographic data for Equal Employment Opportunity (EEO) reporting or biometric information necessary for specific testing.
3. How We Use Your Information
We collect and process your information for the following business purposes:
- To evaluate your suitability for employment, skills, and qualifications.
- To verify the information provided on your application and conduct required background checks.
- To communicate with you regarding the status of your application and potential job openings.
- To comply with federal, state, and local laws, including immigration and EEO reporting requirements.
4. State-Specific Compliance Provisions
We adhere to all specific privacy and employment laws in your jurisdiction:
- Illinois (Chicago): We strictly comply with the [Illinois Right to Privacy in the Workplace Act](https:// labor.illinois.gov/laws-rules/conmed/privacy-workplace.html). We do not request genetic information. We do not require you to provide access to your personal social media accounts or bypass federal limits on employment authorization re-verification.
- Indiana (Crown Point): We comply with state requirements for consumer data protection and ensure reasonable cybersecurity measures are applied to all applicant data.
- Florida: We comply with the federal FCRA regarding background screening. We do not conduct audio recording of conversations without explicit consent where required by state law.
- Wisconsin: We comply with the Wisconsin Social Media Protection Act, meaning we will not request or require you to provide personal account login information or personal email addresses.
5. How We Share Your Information
We do not sell or rent your personal information. We may disclose your applicant data to third-party service providers and partners under strict confidentiality agreements:
- Talent acquisition management systems and HRIS vendors.
- Background screening agencies.
- Government agencies as required by law.
6. Data Retention
We retain your personal information for only as long as is necessary to fulfill the purposes for which it was collected, including compliance with legal, accounting, or reporting requirements. Generally, unsuccessful applicant data is retained for [Time Period, e.g., 1 to 3 years] before secure disposal.
7. Security
We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, loss, or alteration.
8. Changes to This Policy
We reserve the right to update or modify this Privacy Policy at any time. We will notify you of any material changes by posting the updated policy on our application portal.
9. Contact Us
If you have questions or concerns about this Privacy Policy or how your personal information is handled, you may contact:
Johnson and Bell Human Resources Department
Email: hr@jbltd.com
Phone: 312-372-0770