This Notice of Privacy Practices for Job Applicants (“Applicant Notice”) describes how Wild Bill’s Tobacco Staffing, LLC (“we,” “us,” or “our”) processes information in connection with our recruiting activities.

1. Information We Collect

When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process that application. This information may include: 

• Contact      information, such as name, telephone number, fax number, physical address,      email, and username; 
• Previous      work experience, compensation, education, degrees, language, and other      skills and employment-related information; 
• Professional      and other work-related licenses, permits, and certifications; 
• Awards      and professional memberships; 
• Work      authorization status; 
• Information      relating to references; 
• Information      from social media sites if you choose to link your application to a social      media; and 
• Any      other information you elect to provide to us (e.g., employment      preferences, willingness to relocate, and desired salary). 

Sensitive Personal Information

Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.  

Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies. 

2. How We Use Information

The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following: 

• Analyze      your qualifications for the job you applied for or future jobs that may      match your profile; 
• Communicate      with you regarding your job application, your inquiries and requests,      other job openings, or important notices; 
• Conduct      criminal history, background, and employment checks, if we offer you a      position;  
• Support      our efforts to maintain a diverse workforce; and 
• Comply      with or monitor our compliance with any applicable law or      regulation. 

We may use and share information in an aggregated or de-identified manner at our discretion, including for research, analysis, modeling, marketing, and improvement of our recruiting activities. 

3. Accuracy of Information You Provide

You are responsible for the information you provide to Wild Bill’s Tobacco Staffing, LLC and ensuring that it is honest, truthful, accurate, and not misleading in any way. 

4. How We Share Your Information

We may share your information in the following circumstances: 

• Vendors      and Service Providers. We may share your information with vendors      and service providers that we believe need the information to perform a technology,      business, or other professional function for us, including providing      products or Services to you or our clients on our behalf, creating or      maintaining our databases, researching and analyzing the people who      request information from us, preparing and distributing communications, or      responding to inquiries.  
• Affiliates. We      may share your information with companies that we own or control, that are      owned or controlled by us, or that are under common ownership or control      for legitimate business purposes.
• Business      Transition. If Wild Bill’s Tobacco Staffing, LLC, or any portion      of our assets, are acquired by, merged with, transferred to, or invested      in by another company, we may share your personal information with that      company or other third parties involved in the business transition. We      cannot promise that an acquiring party or the merged entity will have the      same privacy practices or treat your information the same as described in      this Notice. 
• Legal. We      share information where necessary to comply with applicable law, to      respond to requests from law enforcement agencies or other government      authorities or third parties, as permitted by law, and without your      consent when it is necessary to protect our customers, employees, or      property; in emergency situations; or to enforce our rights under our      terms of service and policies. 

5. Retention & Disposal

We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law. We may need to keep your data for longer than our specified retention periods to honor your requests or to comply with legal or other obligations. When we dispose of information, we use secure means, such as either physically or electronically erasing information or making it anonymous in a non-recoverable manner.

6. Security

We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us at HR@wildbillstobacco.com.  

7. International Data Transfers

Wild Bill’s Tobacco is an organization established in the United States of America (USA). For individuals located outside the United States, your personal information will likely be transferred to, stored, and processed in the USA or other countries outside of where you live. When we conduct such transfers, we rely on various legal bases to lawfully transfer personal information. 

8.  Changes to our Job Applicant Notices

We reserve the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. Modifications shall become effective immediately upon being posted.  

9.  Contact Us

If you have any questions about this Notice or our information handling practices, please contact us at HR@wildbillstobacco.com.