Applicant Privacy Policy
Effective Date: May 1, 2025

Company Name: C. Mondavi & Family

Contact: Human Resources at 707.967.2244


At C. Mondavi & Family, we value your privacy. This Applicant Privacy Policy explains how we collect, use, and safeguard personal information submitted through our Applicant Tracking System (“ATS”) in compliance with applicable laws, including the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).

 

1. Categories of Personal Information We Collect

We may collect the following categories of information from you during the application and recruitment process:

  • Identifiers: Name, address, phone number, email, Social Security number, driver’s license or state ID.
  • Employment and Education History: Resumes/CVs, previous employers, job titles, qualifications, references.
  • Demographic Information: Gender, ethnicity, veteran status (if voluntarily provided).
  • Internet/Network Activity: IP address, ATS usage, session activity.
  • Audio/Visual: Recordings from video interviews (if applicable).
  • Inferences: Insights based on data to assess qualifications or suitability.
  • Sensitive Personal Information: Racial or ethnic origin, health information (if voluntarily disclosed or required for accommodation), and any government-issued identifiers.

 2. Purposes for Collection and Use

We collect this information for the following legitimate business purposes:

  • To assess your qualifications for employment
  • To communicate with you during the hiring process
  • To comply with legal or regulatory obligations
  • To conduct reference checks, background checks (with your authorization), and verify      your eligibility for employment
  • To retain application records for future job openings (when permitted)
  • To support diversity and equal opportunity initiatives (if applicable)

3. Disclosure of Personal Information

We may disclose your information to:

  • Internal personnel involved in recruitment and hiring
  • Background check providers (with your authorization)
  • ATS and HR software providers under contract with us
  • Government agencies or law enforcement if legally required

We do not sell or share applicant data for cross-context behavioral advertising. We do not knowingly collect information from individuals under 16.

 

4. Retention of Personal Information

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy and to comply with applicable laws. Retention periods may vary by the type of data and legal requirements. If you'd like more information about our retention practices, please contact us.

 

5. Your California Privacy Rights

If you are a California resident, you have the following rights under the CCPA/CPRA:

  • Right to Know: You may request details about the categories and specific pieces of personal information we have collected.
  • Right to Delete: You may request the deletion of your personal information, subject to exceptions.
  • Right to Correct: You may request correction of inaccurate information we maintain about you.
  • Right to Limit Use of Sensitive Information: You may request we limit the use of sensitive personal information.
  • Right to Non-Retaliation: We will not retaliate against you for exercising any of your privacy rights.

 6. How to Submit a Request

To exercise your rights, please contact us using one of the following methods:

  • Email: hr@cmondavi.com
  • Phone: 707.967.2244

To protect your data, we may need to verify your identity before fulfilling your request. If you submit a request on behalf of another individual, we may ask for proof of authorization.

 

7. Data Security

We maintain appropriate administrative, technical, and physical safeguards to protect personal information collected through our ATS against unauthorized access, disclosure, or misuse.

 

8. Policy Updates

We may update this privacy policy periodically. When changes are made, we will revise the “Effective Date” at the top. Significant changes will be communicated as required by law.

 

Questions or Concerns?
Please contact our privacy team at hr@cmondavi.com