Xtreme Solutions, Inc.

Candidate Communications Privacy Policy

Effective Date: March 1. 2026

1. Purpose

This Candidate Communications Privacy Policy explains how Xtreme Solutions, Inc. collects, uses, and protects personal information from individuals who apply for employment or express interest in employment opportunities with our Company (“Candidates”).

This policy specifically describes how we communicate with Candidates through email, text message (SMS/MMS), and phone calls during the recruitment and hiring process.

2. Information We Collect

When you apply for a position or otherwise interact with our recruiting team, we may collect the following types of personal information:

Personal Information

• Name

• Date of birth

• Social Security Number

• Email address

• Phone number

• Mailing address

Professional Information

• Resume or CV

• Employment history

• Education

• Certifications and skills

• Professional references

Recruitment Communications

• Email communications

• Text message communications

• Phone call records or notes

• Interview feedback and evaluation materials

   

3. How We Use Your Information

We use the information collected from candidates for legitimate business purposes,

including:

• Reviewing and evaluating job applications

• Scheduling interviews

• Communicating regarding job opportunities

• Conducting reference checks

• Making hiring decisions

• Complying with legal and regulatory obligations

• Improving our recruitment process

4. Communications with Candidates

Email Communications

By submitting a job application or providing your contact information, you consent to receive email communications related to recruitment, including:

• Interview scheduling

• Job opportunity updates

• Application status notifications

• Requests for additional information

These emails are considered transactional communications related to your application.

Text Message Communications

If you provide a mobile phone number during the application process, you may receive text messages from our recruiters or hiring managers regarding:

• Interview scheduling

• Application status updates

• Job opportunity communications

• Time-sensitive recruitment information Consent to Receive Text Messages

By providing your mobile phone number, you consent to receive recruitment-related text

messages from Xtreme Solutions, Inc. 

Message frequency may vary.

Message and data rates may apply.

You may opt out of text communications at any time.

Phone Communications

Recruiters and hiring managers may contact candidates by phone to discuss job opportunities, schedule interviews, or provide updates regarding the hiring process. Providing your phone number constitutes consent for these recruitment-related calls.

5. Information Sharing

We do not sell candidate personal information. Candidate information may be shared with:

• Company recruiters

• Hiring managers involved in the recruitment process

• Third-party service providers supporting recruiting platforms (ATS systems, background check providers, scheduling software)

• Legal or regulatory authorities where required by law

All service providers are expected to maintain appropriate confidentiality and security safeguards.

6. Data Retention

Candidate information may be retained for the following purposes:

• Compliance with employment and anti-discrimination laws

• Recordkeeping requirements

• Future employment opportunities

Typical retention periods may extend up to one year or longer where required by law.

7. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect candidate personal information from unauthorized access, disclosure, alteration, or destruction.

8. Third-Party Platforms

Job Postings may be submitted through third-party job boards or recruiting platforms. Those platforms may also collect and process personal information under their own privacy policies.

We encourage candidates to review those policies separately.

9. Contact Information

If you have questions about this policy or how your information is handled, please

contact:

Xtreme Solutions, Inc. at 404-883-2000