RECRUITING & DATA PRIVACY

1. Purpose

This policy outlines how we collect, use, protect, and retain personal information during the recruitment and hiring process. We are committed to safeguarding applicant data and using it solely for legitimate employment-related purposes.

2. Information We Collect

During the recruitment process, we may collect personal information including:

• Name, address, phone number, and email address

• Employment history, resume details, and references

• Education history and certifications

• Interview notes and evaluation materials

• Citizenship or work authorization information (where required by law or contract)

• Any other information voluntarily provided by the applicant

3. How We Use Applicant Information

Applicant information is used strictly for:

• Evaluating qualifications and suitability for employment

• Communicating regarding application status and interviews

• Conducting background checks (where permitted by law)

• Verifying work authorization and compliance requirements

• Maintaining required employment records

We do not use applicant information for marketing purposes.

4. Text Messaging & SMS Compliance (TCPA Notice)

We may use secure HR platforms, including Paylocity, to communicate with candidates via text message

regarding employment opportunities and application updates.

By providing a mobile phone number during the application process, applicants expressly consent to receive text messages related solely to recruiting and hiring communications.

SMS communications may include:

• Application confirmations

• Interview scheduling or reminders

• Follow-up questions

• Hiring decisions or offer-related communication

Message frequency varies based on the hiring process. Message and data rates may apply depending on your mobile carrier.

Consent to receive text messages is not a condition of employment.

Applicants may opt out at any time by replying STOP to any message received. For assistance, applicants may reply HELP or contact the HR department directly.

We will not use SMS messaging for marketing purposes and will not sell or share mobile phone numbers with third parties for advertising or commercial marketing.

5. Data Sharing & Disclosure

We do not sell, rent, trade, or otherwise share applicant personal information with third parties for marketing or commercial purposes.

Information may be shared only:

• With authorized company personnel involved in the hiring process

• With secure service providers (e.g., Paylocity) supporting recruitment operations

• As required by law, government regulation, or contractual obligation

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect applicant information. Access to applicant data is restricted to authorized personnel only and maintained within secure systems.

7. Data Retention

Applicant information is retained within our secure HR systems, including Paylocity, in accordance with applicable federal and state employment record retention requirements and our service provider’s system capabilities.

We retain applicant records for as long as necessary to meet legal, regulatory, contractual, and operational requirements.

Where deletion or removal is permitted, records are managed in accordance with our data governance and compliance obligations.

8. Applicant Rights

Applicants may request to review, correct, or update their personal information where permitted by law. Requests may be submitted to the contact information below.

9. Contact Information

For questions regarding this policy or how applicant information is handled, please contact:

Company:  The Lindgren Group

Email: HR@TheLindgrenGroup.com

Fax: 612-355-4097