Applicant Tracking System (ATS) Privacy Policy 

Effective Date: 6/9/2025


Arlington/Roe is committed to protecting the privacy of all applicants who interact with our Applicant Tracking System ("ATS"). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you apply for a job or interact with our recruitment services.


Information We Collect

When you apply for a position through our ATS, we may collect the following categories of personal information:

  • Identification Data: Full name, email address, phone number, mailing address 
  • Professional Data: Resume/CV, cover letter, employment history, education, qualifications, references, certifications 
  • Assessment Data: Responses to assessments or interview questions 
  • Demographic Data (where permitted): Gender, race/ethnicity, veteran status, disability status (optional) 

We use your information to:

  • Process and evaluate your job application 
  • Communicate with you regarding your application status 
  • Schedule interviews and assessments 
  • Conduct background checks (with consent) 
  • Improve our recruitment processes and platform 
  • Comply with legal and regulatory obligations

Data Sharing and Disclosure

We may share your personal data with:

  • Internal HR and hiring personnel
  • Third-party service providers assisting with recruitment services (e.g., background check vendors)

* All third parties are required to maintain the confidentiality and security of your information.


Data Retention

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, and reporting obligations. If your application is unsuccessful, we may retain your information for future opportunities, unless you request deletion.


Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. These measures include data encryption, access controls, and secure storage.


Contact Us

If you have any questions about this Privacy Policy or your data, please contact:


Arlington/Roe & Co.
 8888 Keystone Crossing, Suite 900, Indianapolis IN, 46240
 humanresources@arlingtonroe.com
 1-800-878-9897