Purpose 

This Privacy Policy establishes how Centex Technologies, a Texas-based company, manages personal information during our recruitment and hiring processes. It outlines our commitment to protecting applicant privacy while maintaining an effective hiring process that complies with all applicable laws and regulations. 

Scope 

This policy applies to: 

• All job applicants who submit information to Centex Technologies 
• All personal information collected through our careers portal, email applications, in-person interviews, and third-party recruitment services 
• All Centex Technologies employees and contractors involved in the recruitment process 
• Third-party service providers who process applicant information on our behalf 

Procedures 

Information Collection 

Types of Information Collected 

Centex Technologies collects the following categories of information from job applicants: 

• Contact Information: Name, email address, phone number, physical address 
• Professional Information: Work experience, employment history, education, qualifications, skills, certifications, compensation history 
• Professional Credentials: Licenses, permits, certifications 
• Recognition: Awards, honors, professional memberships 
• Website Usage: Information regarding interactions with our career portal 
• Work Authorization: Documentation related to the legal right to work in the United States 
• References: Information provided by professional references 
• Social Media: Information from linked social media profiles 
• Additional Information: Other information voluntarily provided during the application process 

Collection of Sensitive Personal Information 

We collect sensitive personal information (including demographic information, health information, background check information, and government-issued identification) only: 

• When permitted by law 
• With appropriate safeguards 
• At advanced stages of the hiring process 
• With explicit consent where required 

Sources of Information 

Information is collected: 

• Directly from applicants 
• From third-party sources including application platforms, recruiters, references, former employers, and background check providers 

Information Use 

Primary Uses 

Centex Technologies uses applicant information for: 

• Evaluating qualifications for specific positions 
• Identifying matches with current or future job openings 
• Communicating about application status and opportunities 
• Conducting interviews, assessments, and evaluations 
• Performing background checks and employment verification (with consent) 
• Supporting diversity and inclusion initiatives 
• Improving recruitment processes 
• Complying with Texas and federal laws 
• Defending against legal claims 

Secondary Uses 

We may use aggregated or de-identified information for: 

• Analytics 
• Research 
• Process improvement 

Information Sharing 

Internal Sharing 

Information is shared with: 

• HR personnel 
• Hiring managers 
• Other employees involved in the recruitment process 

External Sharing 

Information may be shared with: 

• Third-party service providers (recruitment platforms, background check services) 
• Affiliated companies under common ownership 
• Parties involved in business transitions (mergers, acquisitions) 
• Government agencies when required by law 

Restrictions on Sharing 

Centex Technologies: 

• Does not sell applicant information to third parties 
• Requires service providers to maintain appropriate security measures 
• Limits sharing to what is necessary for the stated purposes 

Data Security 

Security Measures 

We implement: 

• Technical safeguards (encryption, access controls) 
• Organizational safeguards (policies, training) 
• Physical safeguards (secure facilities, equipment) 

Breach Response 

In the event of a data breach: 

• We will investigate promptly 
• We will notify affected individuals as required by law 
• We will take steps to mitigate harm 

Data Retention 

Retention Periods 

We retain application information: 

• For active applications: Throughout the recruitment process 
• For unsuccessful applications: Per Paylocity record retention and all legal requirements 
• For successful applications: Information transfers to employee files 

Disposal Methods 

When disposing of personal information, we use: 

• Secure physical destruction 
• Secure electronic deletion 
• Other methods that prevent recovery 

Applicant Rights 

Access and Correction 

Applicants may request: 

• Access to their personal information 
• Correction of inaccurate information 

Withdrawal of Consent 

Applicants may: 

• Withdraw consent for future processing 
• Request deletion of their information (subject to legal requirements) 

Complaint Process 

Applicants with privacy concerns may: 

• Contact our Privacy Team directly 
• Receive a response within 30 days 

International Considerations 

Data Transfers 

For international applicants: 

• Information may be transferred to the United States 
• We implement appropriate safeguards for international transfers 
• We comply with applicable cross-border data transfer requirements 

Regional Compliance 

While primarily operating under Texas and U.S. law, we respect: 

• International data protection principles 
• Rights of applicants from other jurisdictions 

Policy Updates 

Review Process 

This policy is: 

• Reviewed annually 
• Updated as needed to reflect changes in practices or legal requirements 

Notification of Changes 

When this policy is updated: 

• The revised policy will be posted with an updated date 
• Significant changes will be communicated through appropriate channels 

Contact Information 

For questions, concerns, or requests regarding this Privacy Policy or our privacy practices: 

Human Resources 

Centex Technologies   

Email: hr@centextech.com   

Phone: (254) 213-4740  

Address: 501 N. 4th Street, Killeen, TX 76541