Job Applicant Privacy Policy


Effective Date: 1/3/2025

At The Orthopedic Clinic ("TOC"), we value your privacy. This Privacy Policy describes how we collect, use, share, and protect personal information you provide as part of the job application process. By submitting an application, you acknowledge and agree to the terms outlined below.


 

1. Information We Collect

We collect personal information directly from you during the application and recruitment process, including:

  • Contact details (e.g., name, address, phone number, email)
     
  • Resume or CV content (e.g., employment history, education, skills)
     
  • References and professional certifications
     
  • Employment eligibility documentation
     
  • Background check or drug screening results (as applicable)
     
  • Voluntarily provided demographic data (e.g., veteran status, disability)
     

2. How We Use Your Information


Your information is used for:

  • Reviewing and evaluating your qualifications
     
  • Communicating with you about your application
     
  • Scheduling interviews or assessments
     
  • Conducting background checks, if applicable
     
  • Complying with legal and regulatory obligations
     
  • Improving our recruitment process
     

3. Sharing of Information
 

Your information may be shared internally with hiring managers, HR team members, and relevant administrative staff. We do not sell applicant data. We may share your information with:

  • Background screening vendors
     
  • Law enforcement or government agencies when required by law
     

4. Data Retention

Applicant data is retained for up to 2 years for compliance and future recruitment consideration, unless otherwise required by law. You may request deletion sooner, subject to legal obligations.


 

5. Security of Information

We implement reasonable administrative, technical, and physical safeguards to protect your data. However, no system is completely secure, and you should use caution when transmitting personal information online.


 

6. Your Rights and Choices


Applicants may:

  • Request access to their data
     
  • Correct inaccurate information
     
  • Withdraw an application at any time
     
  • Request deletion of data (subject to legal retention requirements)
     

To exercise any of these rights, contact us at careers@orthotoc.com.


 

7. Changes to This Policy

We may update this policy from time to time. Any material changes will be communicated via our Careers page or directly to applicants.


 

8. Contact

For any privacy-related concerns or questions, please contact:


Human Resources Department
    The Orthopedic Clinic
    Phone: (386) 226-1376 ext. 1003
    Email: jcarey@orthotoc.com