NOTICE OF JOB APPLICANT PRIVACY POLICY 

Effective Date: July 1, 2025 

Our company (“Company,” “we,” “us,” or “our”) is committed to protecting the privacy and security of personal information of job applicants. This Privacy Policy describes how we collect, use, share, and protect personal information you provide when applying for a job with us via our recruiting platform, which is hosted by Paylocity. 

Please note that while your application is submitted through Paylocity, this policy applies solely to the personal data collected and used by our company. Paylocity has its own privacy policy, which governs its handling of your information as a service provider. 

 

1. Information We Collect: 

We may collect and process the following personal information about you as part of our recruiting process: 

  • Name and contact details (e.g., email, phone number, mailing address) 
  • Resume/CV, cover letter, and other application materials 
  • Employment history and educational background 
  • References and letters of recommendation 
  • Professional licenses, certifications, or affiliations 
  • Voluntarily provided social media profiles or links 
  • Work eligibility documentation 
  • Compensation expectations and employment preferences 
  • Any other information you voluntarily submit during the application process 

In addition, Paylocity may collect technical information (e.g., IP address, browser type, site usage activity) through cookies and similar technologies. Please refer to Paylocity’s cookie policy for more information. 


2. How We Use Your Information: 

We use your personal information to: 

  • Evaluate your qualifications and suitability for employment 
  • Communicate with you throughout the hiring process 
  • Verify your background, credentials, or references (as permitted by law) 
  • Comply with legal or regulatory obligations
  • Improve and manage our recruitment and hiring practices 

 3. Accuracy of Information: 

You are responsible for ensuring that the information you provide is accurate, complete, and not misleading. If your information changes during the hiring process, please notify us promptly. 

 

 4. Sharing Your Information: 

We may share your personal information with: 

  • Internal HR and hiring personnel involved in recruitment 
  • Affiliates under common ownership or control 
  • Authorized third-party service providers assisting with recruitment (e.g., background check vendors) 
  • Legal or regulatory authorities when required by law 

We do not sell or rent your personal data to third parties. 


5. Data Retention: 

We retain applicant data only as long as necessary for recruitment purposes, legal compliance, or to establish, exercise, or defend legal claims. If hired, your information may be retained in your employee file. Otherwise, we securely delete applicant data after a reasonable period or upon your request, subject to applicable law. 


6. Your Rights and Choices: 

Depending on your location, you may have rights under applicable data protection laws, including: 

  • Access to your personal information 
  • Correction of incomplete or inaccurate information 
  • Deletion of your information (subject to legal retention exceptions) 
  • Objection to or restriction of data processing 
  • Data portability (where applicable) 

To exercise your rights, please reach out to us by calling our company direct or navigating to our company website and clicking “contact us”. 


7. Data Security: 

We use appropriate technical and organizational safeguards to protect your personal information against unauthorized access, disclosure, alteration, or misuse. 


8. Cookies and Tracking Technologies: 

As the recruiting platform is hosted by Paylocity, cookies and tracking technologies may be used in accordance with Paylocity’s privacy and cookie policies. You can manage your preferences through your browser settings. 


9. Changes to This Policy: 

We may update this policy periodically. Updates will be posted with a revised “Effective Date” at the top of this page. We encourage you to review the policy from time to time. 

 

10. Contact Us: 

If you have questions or concerns about this privacy policy or your personal information, please reach out to us by calling our company direct or navigating to our company website and clicking “contact us”.