Privacy Policy for Job Applicants

Effective Date: 04/14/2025


Lee - Itawamba Library System ("we," "our," or "us") is committed to protecting the privacy of job applicants. This Privacy Policy explains how we collect, use, store, and share personal information provided by job applicants during the recruitment process.


1. Information We Collect

We may collect the following types of personal information from job applicants:

  • Personal details: Name, address, phone number, email address, and other contact information.
  • Employment history: Resumes, cover letters, previous job positions, and references.
  • Education details: Degrees, certifications, and other qualifications.
  • Background information: Work authorization, criminal record (if applicable), and other verification details.
  • Additional information: Any other details voluntarily provided in the application process.

2. How We Use Your Information

We use the personal information collected for the following purposes:

  • To assess your qualifications and suitability for employment.
  • To communicate with you regarding your application status.
  • To conduct background checks and employment verification (where applicable).
  • To comply with legal and regulatory requirements.
  • To improve our recruitment processes.

3. Information Sharing

We may share your personal information:

  • With internal HR and hiring teams for recruitment purposes.
  • With third-party service providers assisting in background checks and assessments.
  • When required by law, court orders, or legal obligations.

4. Data Security

We take reasonable precautions to protect job applicants' personal information from unauthorized access, loss, or misuse. Security measures include encrypted storage and access controls.


5. Data Retention

We retain job application data for [insert retention period] or as required by applicable laws. After the retention period, data will be securely deleted or anonymized.


6. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Request access to, correction of, or deletion of your personal information.
  • Withdraw consent for processing personal data.
  • Request that we limit our use of your personal data.

For inquiries or requests related to your data, please contact Philip Shackelford, Director, at 662-841-9029.


7. Updates to This Policy

We may update this Privacy Policy periodically. Any significant changes will be communicated to applicants through our website or via email.