Notice of Privacy Practices for Job Applicants

This Notice of Privacy Practices for Job Applicants (“Applicant Notice”) describes how Sheltered Wings, Inc. DBA Vortex Optics and Little Buffaloes Preschool (“we,” “us,” or “our”) processes information in connection with our recruiting activities.

Please Note: Where a job applicant uses our products or mobile applications, including our websites (together, our “Services”), other terms may also be applicable to any information collected about the job applicants.

1. Information We Collect

When you apply for a job with us, we may collect certain information from and about you to evaluate and process your application. This may include:

• Contact information (e.g., name, telephone number, physical address, email);
• Previous work experience, compensation history, education, degrees, and skills;
• Professional and work-related licenses, permits, and certifications;
• Awards and professional memberships;
• Information regarding your use of our website, as described in our Cookie Notice;
• Work authorization status;
• References and referral information;
• Social media information, if linked to your application;
• Any other information you elect to provide (e.g., employment preferences, willingness to relocate, and desired salary).

Sensitive Personal Information

Certain types of information are considered sensitive personal information under certain jurisdictions. This may include race, gender identity, sexual orientation, marital status, health data, biometric information, background check details, and veteran status, among others.

Additionally, under the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA), other sensitive personal information may include precise geolocation, Social Security numbers, and financial account information.

In addition to the information you provide, we may obtain details about you from third parties, such as recruitment platforms, references, and law enforcement agencies.

2. How We Use Your Information

The information you submit during the job application process may be used for personnel recruitment, management, and planning purposes, including:

• Evaluating your qualifications for the applied or future job openings;
• Communicating with you regarding applications, inquiries, or other opportunities;
• Conducting background checks, if applicable;
• Supporting diversity initiatives;
• Complying with applicable laws and regulations.

We may use and share anonymized or aggregated data for research, analysis, and service improvement.

3. Accuracy of Information

You are responsible for ensuring that the information provided is truthful, accurate, and complete.

4. How We Share Your Information

We may share information in the following circumstances:

• Vendors and Service Providers: To perform business or professional functions on our behalf.
• Affiliates: Within our corporate family for legitimate business purposes.
• Business Transitions: In cases of acquisition, merger, or investment.
• Legal Compliance: To comply with law enforcement, regulatory requirements, or to protect rights and safety.

5. Data Retention & Disposal

We retain information for as long as necessary to fulfill the purpose for which it was collected, unless otherwise required by law. When disposing of information, we use secure methods to prevent unauthorized access.

6. Security Measures

We implement organizational, technical, and physical security controls to protect your personal information. However, no system can guarantee absolute security. If you believe your information may have been compromised, please contact us immediately.

7. California Notice at Collection

California residents are entitled to details regarding personal information collection under the CCPA and CPRA, including categories collected, retention periods, and whether the data will be sold or shared.

 8. Changes to This Notice

We may update this notice from time to time without prior notice. Changes will be posted here along with an updated “Last Updated” date.

9.  Contact Us

If you have questions about this notice or how we handle personal information, please contact us at careers@vortexoptics.com.