Community Food Co-op Job Applicant Privacy Policy

Effective Date: May 15, 2025

 

Thank you for your interest in joining the Community Food Co-op. We value your privacy and are committed to protecting the personal information you share with us throughout the application and hiring process.

 

This Privacy Policy explains how the Community Food Co-op ("we," "us," or "our") collects, uses, stores, and protects your personal information when you apply for a job with us through Paylocity, our third-party applicant tracking and human resources platform.

 

1. Information We Collect

When you apply for a position through Paylocity, we may collect the following categories of personal information:

  • Identifying Information: Full name, address, phone number, email address, and other contact details. 
  • Employment and Education History: Résumé/CV, work experience, education, skills, references. 
  • Eligibility Information: Work authorization status, background check and drug test results (if applicable), and any necessary licensing or certification information. 
  • Application Materials: Cover letter, references, responses to screening questions, and interview notes. 

2. How We Use Your Information

We use your personal information for purposes including:

  • Reviewing and evaluating your qualifications for employment. 
  • Communicating with you about your application and potential employment. 
  • Conducting interviews, background checks, and reference checks (where required and permitted by law). 
  • Complying with legal, regulatory, and internal policy requirements. 

3. How We Share Your Information

Your information may be shared in the following limited circumstances:

  • With Paylocity: As our applicant tracking provider, Paylocity processes your data according to their privacy and security practices. We encourage you to review Paylocity’s Privacy Policy for more information. 
  • With Internal Staff: Hiring managers, HR personnel, and relevant staff may access your information for recruitment and hiring purposes. 
  • As Required by Law: We may disclose your information if legally required to do so (e.g., subpoena, government request, or to protect our legal rights). 

4. Data Security and Retention

We take reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, loss, or misuse.


We retain applicant data in accordance with applicable federal and state laws, including Equal Employment Opportunity Commission (EEOC) and recordkeeping guidelines. If you are not selected for a position, we may retain your application to consider you for future openings unless you request deletion.


 5. Your Rights and Choices

Depending on your location, you may have certain rights under applicable data protection laws, including:

  • The right to access, correct, or delete your personal information. 
  • The right to withdraw your application or request we not consider your information for future opportunities. 

To exercise these rights, please contact our HR department at:

Community Food Co-op 

HR Department 

HR@communityfood.coop 

360-734-8158


 6. Third-Party Links

Our job application process is hosted by Paylocity. While we require Paylocity to maintain high privacy and security standards, we are not responsible for the content or practices of their website. Please refer to Paylocity’s privacy policy for more details.


7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website and the effective date will be revised accordingly. We encourage you to review this policy periodically.


8. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Community Food Co-op – Human Resources

405 E Holly St

Bellingham, WA 98225 HR@communityfood.coop 360-734-8158