NexRep, LLC Privacy Policy for Job Applicants

NexRep, LLC (“Company”, “we”, “us”, or “our”) is committed to protecting your privacy and ensuring transparency in how we handle your personal data during the recruitment process. This Privacy Policy outlines how your information is collected, used, stored, and shared when you apply for a job with us.

  

1. Information We Collect

When you apply for a position at our company, we may collect the following categories of personal data:

  • Contact Information: Full name, email address, phone number, home address.
  • Professional Information: Resume/CV details, employment history, education, certifications, references.
  • Application  Materials: Cover letters, portfolios, writing samples, and any other materials submitted with your application.
  • Assessment Data: Results from technical tests, personality or aptitude assessments.
  • Interview Notes: Information recorded during interviews or assessments.
  • Voluntarily Disclosed Data: Information such as demographic details (e.g., gender, ethnicity), if disclosed voluntarily.

  

2. How We Use Your Information

We use your information solely for recruitment-related purposes, including:

  • Reviewing your qualifications for a role.
  • Communicating with you throughout the hiring process.
  • Scheduling interviews and assessments.
  • Conducting  background checks (with your consent).
  • Meeting legal and regulatory requirements.
  • Retaining candidate data for future job opportunities (where permitted).

  

3. Legal Bases for Processing

We rely on the following legal bases for processing your personal data:

  • Consent: For optional data like demographic info or future job alerts.
  • Contractual  Necessity: To take steps at your request before entering into a contract.
  • Legal Obligation: To comply with employment and anti-discrimination laws.
  • Legitimate Interest: For evaluating candidates and improving our recruitment process.

  

4. Data Sharing and Transfers

We may share your information with:

  • Internal personnel involved in hiring (HR team, hiring managers).
  • Third-party service providers (e.g., background check agencies, recruitment platforms).
  • Legal authorities, if required by law.

All data processors are bound by strict confidentiality and data protection agreements. International transfers of data (if applicable) are safeguarded using standard contractual clauses or other lawful mechanisms.

  

5. Data Retention

We retain applicant data:

  • For the  duration of the recruitment process.
  • For a limited period afterward (typically up to 12–24 months), in case of future openings or legal requirements.

You can request earlier deletion of your data by contacting us (see Section 7).

  

6. Your Rights

You may have the following rights under applicable data protection laws:

  • Access your data.
  • Rectify  incorrect or incomplete data.
  • Erase your data  (“right to be forgotten”).
  • Restrict or  object to processing.
  • Withdraw consent at any time (where applicable).
  • Lodge a  complaint with a data protection authority.

  

7. Contact Us

For questions about this Privacy Policy or to exercise your rights, please contact:

Privacy Officer:

Amy Carlisle

acarlisle@nexrep.com

(207) 300-6321

  

8. Policy Updates

We may update this policy from time to time. Changes will be posted on our careers page and take effect immediately upon publication.