Excel Dental Recruitment Privacy Policy
Effective Date: 1/1/2025
Last Updated: 10/21/2025
Excel Dental Management (“Excel Dental,” “we,” “our,” or “us”) is committed to protecting the privacy and personal information of all applicants who apply for employment or independent contractor positions with our organization. This Privacy Policy explains how we collect, use, store, and share your information during the recruitment and hiring process.
1. Information We Collect
When you apply for a position at Excel Dental, we may collect the following categories of personal information:
A. Information You Provide Directly
- Name, address, email, and phone number
- Resume, CV, and cover letter details
- Educational history, licenses, and certifications
- Employment history and professional references
- Work eligibility documentation (e.g., I-9 verification, immigration status, work authorization)
- Compensation expectations
- Voluntary demographic data (only where legally permitted)
B. Information Collected Automatically or from Third Parties
- Background check results (if applicable)
- Credentialing and license verification from third-party agencies or boards
- Reference feedback from prior employers or professional contacts
- Information from public sources such as LinkedIn or professional networks
2. How We Use Your Information
Your personal information is used for legitimate business purposes related to recruitment and employment, including:
- Reviewing and assessing your qualifications for employment
- Communicating with you during the hiring process
- Conducting background, credentialing, and reference checks (as applicable)
- Complying with legal, regulatory, and credentialing requirements
- Improving our recruitment processes and candidate experience
- Retaining records of applicants as required by law
3. Information Sharing and Disclosure
Excel Dental does not sell applicant information. We may share your personal information with:
- Internal hiring managers, interviewers, and leadership involved in the recruitment process
- Authorized third-party service providers assisting with recruitment (e.g., background check companies, applicant tracking systems)
- Credentialing or licensing agencies for professional verification
- Government authorities when required by law or regulation
All vendors and service providers are bound by confidentiality and data protection obligations consistent with this policy.
4. Data Retention
Excel Dental retains applicant information for as long as necessary to fulfill recruitment purposes, comply with legal requirements, or maintain accurate hiring records.
- Applicants not selected may have their data retained for up to 24 months to be considered for future openings.
- You may request deletion of your information at any time, subject to applicable legal retention obligations.
5. Data Security
We use appropriate administrative, technical, and physical safeguards to protect applicant data from unauthorized access, disclosure, or misuse. These measures include:
- Secure data storage and encryption where appropriate
- Access limited to authorized personnel only
- Regular security and compliance reviews
Despite these measures, no system is completely secure, and we cannot guarantee absolute protection.
6. Applicant Rights
Depending on your location, you may have certain rights over your personal data, including:
- Request access to your information
- Request correction or deletion of inaccurate data
- Withdraw consent for processing (where applicable)
To exercise any of these rights, please contact us at hr@exceldentalmanagement.com.
7. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. Updates will be posted on our website with the “Last Updated” date.
8. Contact Information
If you have any questions or concerns regarding this policy or your personal data, please contact:
Excel Dental Management
Attn: Human Resources – Recruitment Privacy
Email: hr@exceldentalmanagement.com