Privacy Notice for Job Applicants

Last Updated: May 22, 2025

At Accomplished Security Inc. ("ASI," "we," "us," or "our"), we are committed to protecting the personal information of all job applicants. This Privacy Notice outlines how we collect, use, and protect your data during the recruitment process.

 

1. Information We Collect

When you apply for a position with ASI, we may collect the following information:

• Contact details: name, phone number, email, mailing address
• Employment history, education, certifications, and qualifications
• Language proficiencies and job-related skills
• Work eligibility and authorization status
• Desired salary, work preferences, and willingness to relocate
• References and referral information
• Information from social media (if voluntarily linked)
• Any other information you provide through your resume or application

We may also collect certain sensitive personal information, such as:

• Race, gender, age, disability status, veteran status
• Background check information (with your consent)
• Any other sensitive data required by law or voluntarily disclosed

We may receive information from third parties, including recruitment platforms, references, or public databases.

 

2. How We Use Your Information

Your personal information may be used to:

• Review your qualifications for employment
• Contact you about your application and relevant opportunities
• Conduct background or reference checks
• Comply with legal or regulatory obligations
• Support our diversity and inclusion initiatives

Information may also be de-identified or aggregated for analysis, reporting, or process improvement.

 

3. Accuracy of Your Information

Applicants are responsible for providing accurate and truthful information. Any false, misleading, or incomplete information may impact your eligibility for employment.

 

4. How We Share Your Information

Your information may be shared with:

• Service Providers assisting with recruiting, background checks, and IT services
• Internal ASI staff involved in hiring decisions
• Government agencies if legally required
• In the event of a business transaction (e.g., merger or acquisition), your data may be shared as part of the process

We do not sell your information.

 

5. Data Retention & Disposal

We retain applicant data only as long as necessary to fulfill the purposes outlined above or as required by law. When information is no longer needed, we securely dispose of it via electronic erasure or anonymization.

 

6. Security

We implement industry-standard safeguards to protect your information from unauthorized access, disclosure, or misuse. While no system is 100% secure, we strive to ensure the confidentiality and integrity of your data.

 

7. Your Rights

Depending on your location, you may have the right to:

• Request access to or correction of your information
• Request deletion of your information (subject to legal requirements)
• Withdraw consent where applicable

To exercise your rights or inquire about our privacy practices, please contact us using the information below.

 

8. Updates to This Notice

We may revise this notice periodically. Updates will be posted to this page with an updated "Last Updated" date. Continued use of our application portal indicates acceptance of any changes.

 

9. Contact Us

For questions about this Privacy Notice, please contact:

Accomplished Security Inc.
 Email: jessica.erbentraut@accomplishedsecurity.com