Effective Date: July 1, 2025


Bubon Orthodontics ("we", "us", "our") is committed to protecting the privacy and security of your personal information. This Job Applicant Privacy Policy explains how we collect, use, disclose, and retain your personal data during the recruitment and hiring process.

Note: This privacy policy applies only to information collected from job applicants and candidates during the hiring process. It does not apply to patient information, or any data covered by the Health Insurance Portability and Accountability Act (HIPAA).


Information We Collect

When you apply for a position with us, we collect certain personal information necessary to evaluate your candidacy and facilitate recruitment. This may include:

  • Personal Identification and Contact Information: Full name, telephone number, fax number (if applicable), physical address, email address, and username.
  • Employment and Education History: Resume/CV, cover letter, employment history, previous work experience, compensation details, academic qualifications, degrees, language proficiency, other relevant skills, and employment-related information.
  • Professional Credentials and Affiliations: Licenses, permits, certifications, awards, and professional memberships.
  • Assessment Data: Results from interviews, tests, evaluations, and other assessment tools used during the recruitment process.
  • Background Information: Criminal record checks, right-to-work documentation, work authorization status, and identity verification.
  • References: Information related to professional or personal references you provide.
  • Social Media Information: Information from social media platforms, if you choose to link or otherwise provide access to such information during the application process (e.g., via LinkedIn or personal website links).
  • Additional Information You Provide Voluntarily: This may include your employment preferences, willingness to relocate, desired salary, or any other information shared via emails, interviews, or forms throughout the application process.

Sensitive Personal Information

Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.  

Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies. 


How We Use Your Information

The information you provide during the job application process may be used to support recruitment, talent management, and workforce planning, including:

  • Assess your suitability for a role.
  • Communicate with you about your application.
  • Verify your qualifications and experience.
  • Comply with legal or regulatory requirements.
  • Improve our recruitment processes.

Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

  • Your consent.
  • Our legitimate interests in hiring qualified candidates.
  • Compliance with legal obligations.
  • Steps necessary to enter into an employment contract.

Sharing Your Information

We may share your personal data with:

  • Internal personnel involved in the hiring process.
  • Background check providers, assessment services, or recruiting partners.
  • Legal and regulatory authorities, if required.

We do not sell or rent your personal information to third parties.


Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, to meet legitimate business needs, or to comply with applicable legal requirements. In some cases, we may need to retain your data beyond standard retention periods—for example, to honor specific requests such as maintaining your marketing opt-out status or to fulfill ongoing legal obligations. When it is no longer needed, we securely dispose of personal information through appropriate measures, such as secure deletion, physical destruction, or irreversible anonymization.


Accuracy of Information You Provide

You are responsible for the information you provide and ensuring that it is honest, truthful, accurate, and not misleading in any way.


Your Rights

Depending on the laws of your jurisdiction, you may have rights related to your personal data, including the right to:

  • Access or correct your personal data.
  • Withdraw consent at any time.
  • Request deletion of your data.
  • Object to or restrict processing.

Please note that these rights may not be available in all cases and may depend on applicable local, state, or federal laws. To inquire or exercise any rights, contact us at careers@drbubon.com


Security

We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, loss, or misuse.


Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on our website with the revised effective date.


Contact Us

If you have any questions about this policy or your personal data, please contact: careers@drbubon.com