Applicant & Recruitment Privacy Notice
Chartis Federal
Effective Date: 2/1/2026
Our Commitment to You
At Chartis Federal, we understand that applying for a job requires trust. As a federal government contractor, we are committed to protecting the privacy, security, and integrity of the personal information you share with us during the recruitment and hiring process.
This Privacy Notice explains what information we collect, why we collect it, how we use it, how long we retain it, and the rights you may have regarding your information.
This notice applies to job applicants, candidates, individuals participating in recruitment activities, and anyone who submits voluntary self-identification information.
What Information We Collect — and Why
When you apply for a position at Chartis Federal, we collect information necessary to evaluate your qualifications and meet our legal obligations as a federal contractor.
Information You Provide Directly
This typically includes:
We collect this information so we can fairly evaluate your candidacy and communicate with you throughout the hiring process.
Information Collected Automatically
If you apply online, certain technical information may be collected automatically, such as:
This helps us maintain system security and improve the functionality of our application systems.
Background and Screening Information
For certain positions — particularly those involving government contracts or security-sensitive work — we may conduct background checks where permitted by law. This can include:
These checks are conducted only when relevant to the position and in compliance with applicable laws.
Voluntary Self-Identification (Federal Contractor Requirements)
As a federal government contractor, we are required under Executive Order 11246, Section 503 of the Rehabilitation Act, and VEVRAA to request voluntary self-identification of:
Providing this information is entirely voluntary. Choosing not to provide it will not impact your application or hiring decision.
This information is:
How We Use Your Information
We use applicant information to:
Our Legal Basis for Processing
Where required by law, we process personal information based on:
When We Share Information
We may share your information with trusted third parties when necessary to support the hiring process or comply with legal requirements, including:
All service providers are required to maintain confidentiality and implement appropriate security safeguards.
How We Protect Your Information
We implement administrative, technical, and physical safeguards designed to protect your personal information, including:
While we take security seriously, no system can be guaranteed 100% secure.
How Long We Retain Information
We retain applicant information:
Once the retention period expires, information is securely deleted or anonymized.
Your Privacy Rights
Depending on your location, you may have the right to:
Requests may be submitted to:
Michelle Lowell, Director, HR
Chartis Federal
571-690-0145
18822 Woodburn Rd., Leesburg, VA 20105
We may verify your identity before responding to a request.
Equal Employment Opportunity
Chartis Federal is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of:
Our hiring decisions are based on qualifications, merit, and business needs.
California Privacy Notice
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA/CPRA), including:
To exercise California privacy rights, please contact: HR@chartisfed.com
Updates to This Notice
We may update this Privacy Notice periodically. When we do, we will post the revised version on our careers website and update the effective date.