Library Systems & Services – Candidate Privacy Policy

At Library Systems & Services we are committed to protecting the privacy and security of your personal information. 

This Candidate Privacy Policy outlines how we collect, use, store, and protect your information during the recruitment and hiring process.

1. Information We Collect

  • When you apply for a position with LS&S, we may collect the following information:
  • Your name, address, phone number, and email address
  • Employment history, education history, and qualifications
  • Resume, CV, and/or cover letter
  • References and contact information for references
  • Work authorization status
  • Voluntary demographic information, if applicable (e.g., veteran status, disability status)
  • Information collected during interviews or assessments
  • Background check information (if applicable and permitted by law)

2. How We Use Your Information

  • Assess your qualifications and eligibility for employment opportunities
  • Communicate with you during the recruitment process
  • Conduct interviews, assessments, and background checks (if applicable)
  • Maintain records for compliance with legal, regulatory, and internal obligations
  • Improve our recruitment processes 

3. Information Sharing

  • Your information may be shared internally within LS&S with those involved in the hiring process.
  • We may also share your information with third parties, such as background check providers or employment verification services, but only when necessary and as permitted by applicable laws.
  •  We do not sell your information to third parties.

4. Data Retention

  • If you are hired, your information will become part of your employee record and will be retained in accordance with LS&S policies and applicable laws.
  • If you are not hired, we may retain your information for a reasonable period to consider you for future opportunities, comply with legal obligations, or resolve disputes.

5. Your Rights

  • Depending on your location, you may have rights to access, correct, or request deletion of your personal information. If you wish to exercise these rights, please contact us at HR@lsslibraries.com 

6. Security

  • We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, use, disclosure, alteration, or destruction.

7. Updates to this Policy

  • LS&S may update this Candidate Privacy Policy from time to time. If material changes are made, we will provide notice as required by applicable law.

If you have any questions regarding this policy or how your information is handled, please contact:

Library Systems & Services

Human Resources
2600 Tower Oaks Blvd Suite 200 Rockville, MD 20852
Email: HR@lsslibraries.com