Privacy & Security Policy

Effective Date: 06/15/2025
Last Updated: 06/15/2025

AVANCE - Houston, Inc. (“we,” “us,” or “our”) is committed to protecting the privacy and security of individuals who interact with our public-facing recruitment pages. This policy outlines how we collect, use, store, and safeguard personal information submitted through our careers landing page, job application forms, and interview scheduling pages.

 

1. Information We Collect

During the recruitment process, we may collect the following types of personal information:

• Full name and contact details (email address, phone number, mailing address)
   
• Resume/CV, cover letter, employment and educational history
   
• Work authorization status
   
• Responses to application screening questions or assessments
   
• Interview availability and scheduling preferences
   
• Voluntary demographic information (where applicable)
   
• Technical data (e.g., IP address, browser type, device information)
   

2. How We Use Your Information

Your information is used for the following purposes:

• To process, evaluate, and manage your job application
   
• To communicate with you regarding your application and next steps
   
• To coordinate interviews and facilitate the recruitment process
   
• To verify your identity, qualifications, and references
   
• To comply with applicable legal or regulatory requirements
   
• For internal reporting and analytics (in aggregate, non-identifiable form)
   

We do not sell or rent your personal data to third parties.

3. How We Protect Your Information

We use industry-standard security practices to protect your data, including:

• Secure Sockets Layer (SSL) encryption for all data transmissions
   
• Internal access controls and authentication protocols
   
• Regular security audits and vulnerability assessments
   
• Data retention and deletion protocols aligned with legal and operational requirements
   

4. Data Sharing and Third-Party Services

We may share your information with trusted third-party service providers who support our recruitment processes (e.g., applicant tracking systems, interview scheduling platforms). These providers are contractually bound to:

• Use your data solely for recruitment purposes
   
• Maintain strict confidentiality and data security standards
   

5. Candidate Rights

Depending on your location, you may have the right to:

• Access, update, or delete your personal information
   
• Withdraw your job application at any time
   
• Request a copy of the data you submitted
   
• Object to or request restrictions on certain types of data processing
   

To exercise any of these rights, please contact us at: hr_request@avancehouston.org 

6. Cookies and Tracking

Our recruitment pages may use cookies or similar technologies to:

• Enhance page functionality and improve user experience
   
• Monitor anonymous usage trends for analytical purposes
   

You may control cookie preferences through your browser settings.

7. Policy Updates

We may update this Privacy & Security Policy periodically. Any changes will be posted on this page with an updated “Last Updated” date. Continued use of our recruitment pages after such updates constitutes acceptance of the revised policy.

8. Contact Us

For questions or concerns regarding this policy or your personal data, please contact:

Human Resources Department
hr_request@avancehouston.org