Employee Privacy Policy

Purpose
    This policy outlines how Sullivan Incorporated. collects, uses, stores, and protects personal information about employees during the course of employment.


Scope
    This policy applies to all employees, contractors, interns, and temporary workers of Sullivan Inc.


Types of Information Collected
    We may collect and maintain the following types of personal information:

  • Contact information (name, address, phone number, email)
  • Social Security Number and other identifiers
  • Employment history and performance data
  • Compensation and benefits details
  • Emergency contact information
  • Background check and pre-employment screening results
  • Timekeeping, attendance, and payroll information
  • Health-related data (as required for benefits administration, workers’ compensation, or      sick leave)

Use of Information
    Employee data is collected and used only for legitimate business purposes, such as:

  • HR administration and payroll processing
  • Benefits enrollment and administration
  • Compliance with federal, state, and local laws
  • Internal reporting and performance evaluation
  • Ensuring workplace safety and security

Disclosure of Information
    We do not share employee information with third parties except:

  • When legally required (e.g., subpoenas, investigations)
  • With benefits providers or payroll processors under contract
  • With your consent

Access and Confidentiality
    Access to employee records is limited to authorized personnel who need the information to perform their job duties. All employees are expected to keep confidential any personal information they may access as part of their work.


Employee Rights
    Employees have the right to:

  • Review their own personnel file upon request
  • Request correction of inaccurate or outdated information
  • Inquire about how their data is being used

Data Security
    We take reasonable steps to protect employee data through physical, administrative, and technological safeguards, including secure file storage, password protections, and access controls.


Retention
    Employee records are maintained in accordance with applicable laws and internal retention policies. Once the retention period has expired, records will be securely destroyed.


Questions or Concerns
    Employees with questions or concerns regarding this policy should contact Human Resources.