Privacy Policy for Text Messaging Recruiting Module

Cherokee Town and Country Club
Using Paylocity Recruiting Services
Last Updated: 11/25/2025


This Privacy Policy explains how Cherokee Town and Country Club (“we,” “us,” or “our”) collects, uses, discloses, and protects personal information received through our text-messaging recruiting module powered by Paylocity. By opting in to receive text messages from us through Paylocity, you consent to the practices described in this policy.

  

1. Information We Collect


a. Information You Provide

When you interact with our text messaging service through Paylocity, we may collect:

  • Your mobile phone number
  • Name, email address, or other contact information (if provided)
  • Resume, application details, or responses submitted via links or text
  • Communication and notification preferences
  • Any messages or responses you send to us

b. Automatically Collected Information

Through Paylocity’s systems, we may automatically collect:

  • Message delivery status (sent, delivered, failed)
  • Timestamps of messages
  • Interaction data (e.g., link clicks)

We do not collect device location or other sensitive device data through SMS.

  

2. How We Use Your Information

Cherokee Town and Country Club uses the information collected through Paylocity to:

  • Communicate with you about job openings
  • Share updates on your application status
  • Schedule interviews or request additional information
  • Provide candidate support
  • Improve recruiting and hiring operations
  • Maintain compliance with applicable laws

We do not sell or share your phone number with unrelated third parties for marketing purposes.

  

3. Legal Basis for Processing

Where applicable, we process your information based on:

  • Your consent to receive text messages
  • Our legitimate interest in facilitating recruiting and hiring
  • Compliance with legal obligations

  

4. Opt-In and Opt-Out

Opt-In:

You will receive text messages only after you voluntarily opt in through Paylocity—either during the application process, through online forms, or by confirming via SMS.

Opt-Out:

You may stop receiving text messages at any time by replying STOP.
Message frequency varies. Message and data rates may apply based on your mobile carrier.

  

5. How We Share Information

Your information may be shared with:

a. Service Providers

  • Paylocity, which facilitates our text messaging and recruiting activities
  • Other vendors who support HR, recruiting, and communication operations

b. Internal Recipients

  • Cherokee Town and Country Club hiring managers
  • Human Resources and recruiting personnel

c. Legal Disclosures

We may disclose information if required to:

  • Comply with laws or legal processes
  • Protect the rights, safety, or property of Cherokee Town and Country Club

We do not share your SMS data with third parties for advertising.

  

6. Data Security

Cherokee Town and Country Club and Paylocity use administrative, technical, and physical safeguards to protect personal information.
However, SMS is not a fully secure communication method. Please avoid sending sensitive personal data via text.

  

7. Data Retention

We retain information collected through Paylocity’s SMS recruiting service as long as necessary to:

  • Manage recruiting and hiring processes
  • Comply with regulatory and record-keeping requirements

Message history may be archived according to our internal retention policy and Paylocity’s system policies.

  

8. Children's Privacy

This Service is not intended for individuals under 16. We do not knowingly collect information from minors.

  

9. Your Privacy Rights

Depending on your region, you may have rights such as:

  • Access to your personal information
  • Correction or deletion of your information
  • Withdrawal of consent to receive SMS messages

To exercise your rights, contact us using the information below.

  

10. Changes to This Policy

We may update this Privacy Policy occasionally. Changes will be posted with an updated “Last Updated” date.

  

11. Contact Us

Cherokee Town and Country Club
hr@cherokeetcc.org
(404) 365-1238
155 West Paces Ferry Road, N.W.
Atlanta, GA 30305