Privacy Policy for Careers Page
Effective Date: 7/15/2025
The Huntsville Madison County Public Library (HMCPL) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and share your personal information when you visit and interact with the Careers page on our website (http://www.hmcpl.org/) and when you submit job applications to us through Paylocity's platform.
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1. Information HMCPL Collects
When you visit our Careers page or apply for a position, HMCPL may collect the following types of information:
• Personal Identifiable Information (PII): such as your name, email address, phone number, mailing address, and resume/CV.
• Professional Information: including your work history, education, references, and qualifications.
• Demographic Information: if you choose to provide it (e.g., gender, race/ethnicity), for equal opportunity monitoring purposes.
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2. How HMCPL Use Your Information
HMCPL use your information to:
• Process and evaluate your job application.
• Contact you about your application or future job opportunities.
• Verify your qualifications and references.
• Improve our recruitment processes and Careers page.
• Comply with legal and regulatory requirements.
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3. Sharing Your Information
HMCPL may share your information with:
• Internal personnel involved in the hiring process.
• Background check providers (with your permission).
• Governmental or regulatory agencies as required by law.
• Third-party service providers that help operate our recruitment systems (e.g., application platforms or HR software).
We do not sell your personal data to third parties.
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4. Paylocity's Role
HMCPL utilizes Paylocity's platform to manage our recruitment process. Paylocity collects and processes your personal information as part of their services. For detailed information on how Paylocity handles your data, please refer to their Notice of Privacy Practices for Job Applicants
https://www.paylocity.com/who-we-are/protecting-our-clients/privacy-center/
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5. Data Retention
HMCPL retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. If you want us to delete your data, contact us using the details below.
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6. Your Rights
Depending on your jurisdiction, you may have rights regarding your personal data, including:
• The right to access the information we hold about you.
• The right to correct or delete your data.
• The right to object to or restrict certain data processing activities.
Please contact us at hmcpl-hr@hmcpl.org to exercise your rights.
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7. Security
HMCPL implements appropriate technical and organizational security measures to protect your information from unauthorized access, loss, misuse, or alteration.
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8. International Transfers
If you are located outside of the United States of America, your information may be transferred to and processed in the United Stated of America, where data protection laws may differ from those in your jurisdiction.
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9. Changes to This Privacy Policy
HMCPL may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.
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10. Contact Us
If you have any questions about this Privacy Policy or how HMCPL handles your data, please contact us at:
Huntsville Madison County Public Library
Human Resources Department
256-532-5950
hmcpl-hr@hmcpl.org
915 Monroe Street SW
Huntsville, AL 35801