Applicant Privacy Notice

Auxiant is committed to implementing measures to protect and limit use of Personal Information. This Applicant Privacy Notice (“Privacy Notice”) explains how Auxiant will collect, use, and store your Personal Information (“Applicant”) relating to the talent acquisition and recruitment processes as well as your rights with respect to such Personal Information. 

We may provide Applicants with additional notices about our information practices that are covered by other laws (e.g., if we conduct a background check). 

Scope of this Privacy Notice

This Privacy Notice applies to any information we collect about Applicants that identifies, relates to, describes, is reasonably capable of being associated, or could reasonably be linked, directly or indirectly, with an individual (“Personal Information”). Our information practices may vary depending upon certain circumstances, such as the location from which or the role for which you are applying. 

This Privacy Notice does not address or apply to our handling of certain information (for which we may provide additional notices), such as: 

  • Publicly Available Information. Information      that is lawfully made available from government records, information we      have a reasonable basis to believe is lawfully made available to the      general public by you or by widely distributed media, or by a person to      whom you have disclosed the information and not restricted it to a      specific audience. 
  • Deidentified/Anonymized Information. Information that is deidentified or anonymized in accordance with      applicable laws. 
  • Aggregated Information. Information that relates to a      group from which individual identities have been removed. 
  • Protected Health Information. Information      governed by the Health Insurance Portability and Accountability Act      (“HIPAA”) or similar state or local laws or regulations. 
  • Activities Covered by the Fair Credit Reporting Act. This includes      information we receive from consumer reporting agencies that are subject      to the Fair Credit Reporting Act, e.g., information contained in      background check reports we may obtain as part of our recruitment and      hiring process. 

Personal Data we Collect

As part of the recruitment and hiring process, we will collect, use, and store a range of information about you, which may include: 

  • Identifiers, such as your name, address, and contact details,      including postal and email addresses, and telephone number(s). 
  • Characteristics of Protected Classifications, such as age (40 years or older), race, ancestry, national origin,      citizenship, physical or mental disability, sex, veteran or military      status, and other characteristics protected by federal, state, or local      law, regulation or ordinance.
  • Geolocation Data, such as information derived from your IP address      to enable us to show you open positions relevant to your geographic      location. 
  • Internet or Other Electronic Network Activity Information, such as information about your interaction with our portals,      website, applications, or advertisements, including, but not limited to,      IP address, browsing history, clickstream data, and search history.
  • Audio, Electric, Visual, or Similar Information, such as information collected via call recordings, recorded      meetings, videos, photographs, and video footage to secure our offices and      premises. 
  • Employment-Related Information, such as      previous positions held, skills and experience, results of measures of      job-related capabilities, job duties, authorization to work in the United      States, information obtained during interviews and Human Resource      phone-screening calls, and, when lawful, information about your current      level of compensation. 
  • Education Information, such as educational /      professional background information, including degrees earned, schools      attended, licenses held, memberships in professional associations, and      academic record. 
  • Sensitive Personal Information, such as your      social security number, government identifier, driver's license number,      race or ethnic origin, medical condition, results of drug screening tests,      and physical or mental disability. 
  • Inferences and Preferences, such as your preferences,      characteristics, attitudes, behaviors, and abilities. 

Auxiant will collect, use and store this information only when applicable laws require or permit. 

Use of Personal Data

We collect and use your personal data for legitimate human resources and business management reasons, including:

  • identifying and evaluating candidates for potential employment, as      well as for future roles that may become available;
  • maintaining records in relation to recruiting and hiring;
  • ensuring compliance with legal requirements, including those      relating to public health and workplace safety;
  • if you receive an offer from us, conducting background checks,      including, to the extent permitted by applicable law, criminal history      checks;
  • protecting our legal rights to the extent authorized or permitted by      law; and
  • protecting the workplace and communicating with medical      professionals, law enforcement, or other public authorities in the event      of an emergency or public health event, such as when the health or safety      of you or one or more individuals may be endangered.

Your Rights

Under certain circumstances and subject to applicable legal requirements, restrictions, and exceptions, you may have the right to: 

  • Request access and obtain a copy of your Personal Information,      including certain information about our handling of your Personal      Information (such as the categories, sources, and purposes of collection      and disclosure); 
  • Request a change to incorrect or incomplete data; 
  • Request that we delete or stop processing your data, for example,      where the data is no longer necessary for the purposes of processing; 
  • Request we limit our use of sensitive personal information to      certain permissible purposes (however, note that we do not use your      sensitive personal information for any purposes other than as necessary to      process your application or according to a legal obligation); 
  • Request the transfer of your Personal Information to another      organization; or 
  • Not be discriminated against for exercising any of your rights with      regard to Personal Information. 

Contacts

If you have any questions about this Privacy Notice or if you would like to make a privacy request relating to your Personal Information, please contact us at HR@auxiant.com. 

Auxiant reservices the right to modify this Privacy Notice as required by changes to our business processes or applicable law.