Cal-Tex Electric, INC. – Privacy Policy for Job Applicants
April 15, 2025
At Cal-Tex Electric, we value your privacy and are committed to protecting the personal information you share during the recruitment process. This Privacy Policy explains how we collect, use, store, and protect your data when you apply for a position with us.
1. Information We Collect
We may collect the following types of personal information when you apply for a job:
Personal Details: Name, email address, phone number, mailing address.
Application Materials: Resume/CV, cover letter, portfolio, references, or other documents you submit.
Qualifications: Education history, professional certifications, skills, and work experience.
Assessment Data: Results from interviews, skills tests, or other evaluations conducted during recruitment.
Voluntary Information: Demographic data (e.g., race, gender, disability status) for diversity and inclusion monitoring, where permitted and optional.
Background Information: Criminal background checks, credit history, or work eligibility verification, only if required for the role and after an offer is extended (with your consent).
Technical Data: IP address, browser type, or device information if you apply through our online portal.
2. How We Collect Your Information
Directly from you via Paylocity, email, or third-party platforms (e.g., LinkedIn, Indeed).
From third parties, such as recruitment agencies or background check providers, with your consent.
3. How We Use Your Information
Your personal data is used to:
Evaluate your qualifications and suitability for the role.
Communicate with you about your application status or future opportunities.
Conduct reference or background checks, where applicable and with your consent.
Comply with legal obligations, such as verifying your right to work.
Monitor and improve our recruitment processes, including diversity initiatives (anonymized where possible).
Defend against legal claims related to the hiring process.
4. Legal Basis for Processing
We process your data based on:
Consent: When you voluntarily submit your application or agree to specific processes (e.g., background checks).
Legitimate Interest: To assess candidates and improve hiring practices, balanced against your privacy rights.
Legal Obligation: To comply with employment or immigration laws.
Contractual Necessity: To take steps toward entering an employment contract.
5. Who We May Share Your Data With
Internal Teams: Hiring managers, HR staff, or interviewers involved in the recruitment process.
Service Providers: Third-party vendors (e.g., applicant tracking systems like Workable, background check firms) who process data on our behalf under strict confidentiality agreements.
Legal Authorities: If required by law or to verify work eligibility.
Successors: In case of a merger or acquisition, your data may be transferred to the acquiring entity.
We do not sell your personal information or share it beyond what is necessary for recruitment purposes.
6. Data Retention
Unsuccessful Applicants: We retain your data for 12 months after the position is filled to consider you for future roles (with your consent) or to address legal claims. After this period, your data is securely deleted unless otherwise required by law.
Successful Applicants: Your data becomes part of your employee record, subject to our Employee Privacy Policy.
Incomplete Applications: Data from abandoned applications is deleted after 90 days.
7. Data Security
We use industry-standard measures to protect your information, including:
Encryption of data in transit and at rest through Paylocity.
Restricted access to your data, limited to authorized personnel.
8. Your Rights
Depending on your location and applicable laws (e.g., GDPR, CCPA), you may have the right to:
Access**: Request a copy of the personal data we hold about you.
Correct**: Update inaccurate or incomplete information.
Delete**: Request deletion of your data, subject to legal retention requirements.
Restrict**: Limit how we process your data in certain cases.
To exercise these rights, contact us at ryan.vesely@cal-texelectric.com . We will respond within 30 days, or as required by law.
9. Changes to This Policy
We may update this policy to reflect changes in our practices or legal requirements. The latest version will always be posted on our career website, with the “Last Updated” date at the top.
10. Contact Us