Lincoln Memorial Group – Recruiting Privacy Policy

Effective Date: 04/17/2025


At Lincoln Memorial Group ("LMG"), we are committed to protecting the privacy and confidentiality of personal information collected throughout our recruiting and hiring process.

This Privacy Policy explains how we collect, use, disclose, and protect personal information provided by applicants and candidates for employment with LMG.

Information We Collect

We may collect the following categories of personal information from job applicants:

  • Application materials such as resumes, cover letters, and references
  • Contact information including name, phone number, email address, and mailing address
  • Employment and education history
  • Information submitted via third-party platforms (e.g., Indeed, LinkedIn, etc.)
  • Demographic information, as voluntarily provided, for equal opportunity reporting
  • Social Security Number (SSN) and other sensitive identifiers, if offered a position and progressing through onboarding
  • Background check data, if offered a position and progressing through onboarding and is subject to candidate consent and applicable laws

How We Use This Information

Your personal information is used strictly for employment-related purposes, including:

  • Evaluating your qualifications and suitability for employment
  • Conducting interviews and communicating during the hiring process
  • Performing background checks and verifying references
  • Fulfilling legal and regulatory obligations, including Equal Employment Opportunity (EEO) reporting
  • Retaining application data for consideration of future opportunities, if applicable

Who Has Access to This Information

Access to applicant data is limited to authorized personnel involved in the hiring process. This includes:

  • Human Resources staff
  • Hiring managers and executive leadership
  • Third-party service providers assisting with background checks and recruitment systems (e.g., Paylocity, Checkr)

All such access is managed with the goal of protecting applicant privacy.

Data Retention

Applicant data is retained for a period of three (3) years from the date of application or last candidate interaction. This retention period aligns with industry best practices and supports potential future hiring needs, compliance, and record keeping standards.

Legal Compliance

Lincoln Memorial Group complies with all applicable local, state, and federal employment and privacy laws, including:

  • Title VII of the Civil Rights Act
  • The Americans with Disabilities Act (ADA)
  • The Equal Employment Opportunity Commission (EEOC) regulations
  • Applicable state-level employment and data protection laws in Georgia

We do not knowingly collect or process candidate data in violation of any privacy regulation or requirement.


Your Rights & Contact Information

If you have any questions about this Recruiting Privacy Policy, or if you wish to request access to or correction of your personal data, please contact - Email: info@lincolnmemorialgroup.com 

We will respond to your inquiry in a timely and appropriate manner.


By submitting your application to Lincoln Memorial Group, you acknowledge and agree to the practices described in this Privacy Policy.