Norix Group, Inc. Recruitment Privacy Notice
Introduction
Norix Group, Inc (“Norix”, "we", "us", or "our") is committed to protecting the privacy and security of your personal data. This Recruitment Privacy Notice explains how we collect, use, store, and protect personal information about you during our recruitment and hiring processes.
This notice applies to all job applicants, potential candidates for employment, and those who participate in our recruiting events or programs. This policy is separate from our general privacy policy and specifically addresses recruitment data practices.
Who is responsible for your data?
Norix, located at One Innovation Dr., West Chicago, IL 60185 is the data controller responsible for your personal information. If you have any questions about this privacy notice or how we handle your personal information, please contact our HR Department at HR@Norix.com.
What personal data do we collect?
We collect and process various types of personal data about you during the recruitment process, which may include:
• Identification and contact information: Name, address, email address, phone number
• Application materials: Resume, cover letter, application forms
• Professional information: Work history, qualifications, skills, education, certifications, references
• Interview data: Notes from interviews, assessments, and test results
• Background verification: Information necessary for background checks (where applicable and with your consent)
• Equal opportunity information: If provided voluntarily and where permitted by law, this data is used for OFCCP compliance reporting purposes. It can include information such as race, gender, ethnicity, military status, disability status and veteran status
If you are successful in your application, we may collect additional information for employment purposes, which will be covered under our Employee Privacy Policy.
How do we collect your personal data?
We collect your personal data through various channels:
• Directly from you when you apply for a position or sign up for recruitment events
• From recruitment agencies and headhunters (with your consent)
• From your referees (with your consent)
• From publicly available professional sources (e.g., LinkedIn, professional directories)
• From background check providers (with your consent, where applicable)
How do we use your personal data?
We use your personal data for legitimate recruitment purposes, including:
• Evaluating your application and suitability for the role
• Communicating with you throughout the recruitment process
• Conducting interviews and assessments
• Checking references and conducting background checks (where applicable)
• Creating and maintaining records of our recruitment process
• Enhancing our recruitment practices
• Complying with legal or regulatory requirements
Legal basis for processing
We process your personal data based on one or more of the following legal grounds:
• Legitimate interest: To assess your application and determine your suitability for the role
• Contractual necessity: To take steps at your request prior to entering into a contract
• Legal obligation: To comply with legal requirements
• Consent: For specific processing activities where we seek your explicit permission (such as background checks or retaining your information for future opportunities)
Who has access to your personal data?
Your personal data may be accessed by:
• HR personnel and recruiters involved in the hiring process
• Hiring managers and interviewers involved in the hiring process
• IT personnel who maintain our systems (on a need-to-know basis)
• Third-party service providers who assist us with recruitment (such as our Applicant Tracking System provider)
• Legal and regulatory authorities (where required by law)
We require all third parties to respect the security of your data and to treat it in accordance with the law.
Data retention
If you are successful in your application, relevant personal data will be transferred to your employee file and retained in accordance with our employee privacy policy.
If you are unsuccessful, we will retain your personal data after the recruitment process ends. This allows us to:
• Demonstrate that we conducted a fair recruitment process
• Consider you for future opportunities that may be suitable
• Defend against any legal claims
You can request deletion of your data by contacting us using the details provided.
Your data protection rights
Under applicable data protection laws, you have rights regarding your personal data, which may include:
• Right to access: Request copies of your personal data
• Right to rectification: Request correction of inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data in certain circumstances
• Right to restrict processing: Request limitation of processing in certain circumstances
• Right to data portability: Request transfer of your data to you or a third party
• Right to object: Object to processing based on legitimate interests
• Right to withdraw consent: Withdraw consent where processing is based on consent
To exercise any of these rights, please contact us using the details provided at the beginning of this notice. We will respond to all legitimate requests within one month.
Data security
We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, accessed, altered, or disclosed in an unauthorized way. We limit access to your personal data to those employees, agents, and contractors who have a business need to know.
Changes to this privacy notice
We reserve the right to update this privacy notice at any time.
How to contact us or make a complaint
If you have any questions about this privacy notice or how we handle your personal information, please contact us using the details provided at the beginning of this notice. If you are not satisfied with our response, you have the right to lodge a complaint with your local data protection authority.
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Last updated: 5/13/25