Mercy Culture Church – Candidate Privacy Policy
Effective Date: May 1, 2025
Mercy Culture Church is committed to protecting the personal information of individuals who apply for employment with us. This Candidate Privacy Policy outlines how we collect, use, and safeguard your information through our recruiting platform, Paylocity.
1. Information We Collect from Applicants
When you apply for a position at Mercy Culture Church, we may collect the following information through the Paylocity platform:
- Full name and contact details (email, phone number, address)
- Resume, cover letter, and employment history
- Education and qualifications
- References and background information
- Work eligibility and authorization status
- Answers to screening questions
- Voluntary demographic information (e.g., race, gender, veteran status), if applicable
- Any additional information you provide during the application or interview process
2. Purpose of Collecting This Information
We collect applicant data in order to:
- Evaluate your qualifications for employment
- Communicate with you about the status of your application
- Conduct background or reference checks where legally permitted
- Comply with legal and reporting obligations
- Maintain records for internal analysis and reporting
Your information will only be used for recruitment and hiring purposes within Mercy Culture Church.
3. Data Sharing and Access
Your application information is accessible only to:
- Human Resources staff and hiring managers
- Background check vendors or third-party screeners (if applicable)
- Government agencies, as required by law
We do not sell or share your information for commercial purposes.
4. Data Security and Retention
We maintain reasonable administrative, technical, and physical safeguards to protect your personal data, including:
- Role-based access to applicant records
- Secure data storage within Paylocity’s recruiting system
- Encryption of sensitive information
- Regular reviews of system access and data use
Applicant data may be retained for a period in accordance with legal obligations and internal policies, even if you are not hired.
5. Your Rights as a Candidate
As a candidate, you have the right to:
- Request access to or a copy of your application data
- Request correction of any inaccurate information
- Withdraw your application or request deletion of your data (where permitted by law)
To exercise your rights or ask questions about this policy, please contact HR@mercyculture.com.
6. Faith-Based Hiring Context
Mercy Culture Church is a faith-based organization, and hiring decisions may take into account alignment with our vision and values in accordance with applicable laws governing religious organizations.