Effective Date: May 7, 2025
Oakmont Education, LLC. (“Oakmont,” “we,” “our,” or “us”) is committed to protecting the privacy and personal information of candidates who apply for positions within our organization. This Privacy Policy describes how we collect, use, disclose, and protect personal information obtained during our recruitment process, including through text message (SMS) communications.
In connection with your application and throughout the recruitment process, we may collect the following categories of personal information:
1. Contact Information: Name, address, phone number, and email address.
2. Employment History: Resume details, previous employers, job titles, and work experiences.
3. Education Details: Institutions attended, degrees obtained, and certifications.
4. Identification Information: Government-issued ID, work authorization status, and references.
5. Communication Records: Emails, text messages, call logs, and notes from interviews.
We collect this information directly from you or through third-party service providers such as recruitment platforms and background check vendors.
We use candidate information solely for recruitment purposes, including:
1. Assessing qualifications and suitability for employment
2. Communicating with candidates, including via text message
3. Scheduling interviews and follow-ups
4. Conducting background and reference checks (with consent)
5. Complying with legal and regulatory obligations
Text messaging may be used to facilitate timely communications such as interview scheduling, updates on application status, or reminders.
By submitting your contact information as part of the recruitment process, you may consent to receive SMS/text messages related to your application. These messages may include:
1. Notifications of interview opportunities
2. Application status updates
3. Reminders or requests for documentation
Opt-Out: You can opt out of text communications at any time by replying “STOP” to any message. Standard message and data rates may apply.
Oakmont Education does not sell, rent, or trade candidate personal information. We may share your information with:
1. Authorized employees and HR representatives involved in the hiring process
2. Third-party service providers assisting with recruitment (e.g., Paylocity)
3. Legal or regulatory authorities when required by law
All third-party partners are required to maintain the confidentiality and security of your information.
We retain candidate information for as long as necessary to fulfill the recruitment purpose and to comply with legal, regulatory, and record-keeping requirements. If you are hired, your information will become part of your employee record and be governed by our employee privacy policy.
We implement appropriate technical and organizational measures to protect candidate information against unauthorized access, disclosure, alteration, or destruction. However, no system can be guaranteed 100% secure.
Depending on your jurisdiction, you may have certain rights regarding your personal information, including:
1. Accessing your data
2. Requesting correction or deletion
3. Withdrawing consent (e.g., for text messaging)
To exercise your rights, please contact us at the email below.
For questions or concerns about this policy or our recruitment practices, contact:
Oakmont Education, LLC
HR@oakkmontedu.org