SolutionWorks Privacy Policy
Effective Date: 7/1/2025
SolutionWorks ('we,' 'us,' or 'our') is committed to protecting the privacy of individuals who interact with our company, including visitors to our website, job applicants, employees, clients, and business partners. This Privacy Policy outlines how we collect, use, disclose, and protect personal information, with additional provisions for users of our Paylocity systems and for compliance with international data protection regulations.
We may collect the following types of personal information:
a. Information You Provide Directly:
- Contact details (e.g., name, email address, phone number, mailing address)
- Employment and academic history (e.g., resumes, cover letters, references)
- Job-related data submitted via Paylocity (e.g., applications, onboarding forms, time tracking, payroll details)
- Business-related data (e.g., billing and contract information)
- Any other personal information voluntarily provided (e.g., during interviews, evaluations, surveys, or support communications)
b. Information Collected Automatically:
- IP address and browser type
- Device identifiers
- Usage data and browsing activity on our website or through Paylocity portals
- Cookies and similar technologies (see Section 6)
We use personal information for the following purposes:
- To process and evaluate job applications
- To manage onboarding, payroll, and employment lifecycle activities via Paylocity
- To comply with employment, labor, and tax laws
- To provide, deliver, and improve our services
- To communicate with candidates, employees, and clients
- To ensure system integrity and prevent fraud
- To fulfill legal, compliance, or regulatory obligations
When you interact with our systems via Paylocity, your personal information may be processed according to Paylocity’s own privacy practices in addition to ours. Paylocity is a third-party service provider acting on our behalf. We ensure that:
- Data shared with Paylocity is limited to what is necessary for HR, payroll, benefits, and related business operations.
- Paylocity maintains strict confidentiality, data integrity, and security standards.
- You may access Paylocity’s privacy policy at: https://www.paylocity.com/privacy-policy
If you are located in the European Economic Area (EEA), the United Kingdom, or other jurisdictions with comprehensive data privacy laws (such as Canada or California), you have the following rights, subject to applicable law:
- Right to Access – Obtain a copy of your personal data.
- Right to Rectification – Request corrections to inaccurate data.
- Right to Erasure – Request deletion of your data when no longer needed.
- Right to Restrict Processing – Request we limit how your data is used.
- Right to Data Portability – Receive your data in a portable format.
- Right to Object – Object to certain types of processing.
- Right to Lodge a Complaint – Contact your local data protection authority.
Where required by law, we will obtain your consent before collecting or processing sensitive personal information.
For international data transfers, we implement appropriate safeguards such as standard contractual clauses (SCCs) or rely on adequacy decisions.
We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, including for legal, regulatory, accounting, or reporting requirements. When no longer needed, we securely dispose of or anonymize the data.
We use cookies and similar technologies to:
- Understand usage trends
- Customize user experiences
- Improve website functionality
You may manage cookie preferences through your browser settings. Note that disabling cookies may affect certain features.
We implement appropriate technical and organizational measures to safeguard your personal information, including:
- Encrypted data transfers
- Access controls and authentication
- Employee training and awareness
- Regular audits of systems and data handling practices
Despite these safeguards, no method of data transmission over the Internet is entirely secure.
Our services are not intended for individuals under the age of 13, and we do not knowingly collect data from children. If we become aware of such data collection, we will take appropriate action.
You may contact us at any time to:
- Request access to or correction of your information
- Withdraw consent for specific uses
- Request deletion, restriction, or portability of your information
Requests can be submitted to the contact below and will be handled in accordance with applicable law.
We may update this Privacy Policy periodically. When changes are made, the revised policy will be posted on our website with a new effective date. We encourage you to review it regularly.
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:
SolutionWorks
777 International Parkway, Suite 250
Flower Mound, Texas 75022
cdugger@getsw.com or sthorpe@getsw.com
This policy applies to all personal data processed by SolutionWorks and supplements any specific notices or agreements provided in connection with particular services or systems.