Employee Privacy Policy


1. Purpose

This Employee Privacy Policy outlines how Tactical Rehabilitation, Inc ("the Company") collects, uses, stores, and protects the personal information of its current, former, and prospective employees.


2. Scope

This policy applies to all employees, contractors, interns, and job applicants whose personal information is processed by the Company in the context of employment or prospective employment.


3. Information We Collect

We may collect and process the following categories of personal information:

  • Personal Identification Information: Name, date of birth, address, phone number, email, emergency contacts.
  • Employment Information: Job title, department, employment history, performance reviews, compensation details.
  • Government Identification Numbers: Social Security Number, tax ID, passport number, visa/work authorization.
  • Financial Information: Bank account details (for payroll), tax withholding, retirement plan details.
  • Health and Safety Information: Medical conditions (where necessary), disability status, vaccination records (if required by law), workplace accident reports.
  • Technology Use Data: Access logs, emails, device usage data (subject to applicable monitoring policies).
  • Recruitment Data: Resumes, cover letters, interview notes, background checks, references.

4. How We Use Personal Information

We use personal data to:

  • Administer employment and payroll
  • Provide employee benefits
  • Comply with legal and regulatory obligations
  • Conduct performance reviews and promotions
  • Manage workplace safety and security
  • Conduct background and reference checks
  • Monitoring of company systems is conducted in accordance with the Company’s Acceptable Use Policy and is limited to business purposes.

5. Legal Basis for Processing

The Company processes employee data under one or more of the following legal bases:

  • Performance of an employment contract
  • Compliance with legal obligations
  • Legitimate interests of the Company (e.g., business operations, IT security)
  • Consent may be sought explicitly for participation in optional programs such as employee wellness initiatives or voluntary surveys.

6. Data Sharing and Disclosure

We may share your information with:

  • Payroll providers and benefits administrators
  • Government agencies (as required by law)
  • Auditors, legal counsel, and consultants
  • IT service providers and system vendors
  • Third parties during corporate transactions (e.g., mergers)

7. Data Retention

We retain personal data for as long as necessary to fulfill the purposes described in this policy, or as required by law. Retention periods may vary based on the type of data and applicable regulations.


8. Employee Rights

Subject to local law, employees may have the right to:

  • Access and request a copy of their personal data
  • Request correction of inaccurate or incomplete data
  • Object to or restrict certain data processing activities
  • Request deletion of their data (where applicable)
  • File a complaint with a data protection authority

9. Data Security

The Company implements appropriate technical and organizational security measures to protect personal data from unauthorized access, use, alteration, or destruction.


10. Updates to This Policy

We may update this policy from time to time. Employees will be notified of significant changes via email or the Company intranet.


11. Contact Information

If you have questions or concerns about this policy or your personal data, contact:


HR Department
 2040 Wilmington Hwy. Suite A, Jacksonville, NC 28540
 Department.HR@tacticalrehab.com.
  423-254-5513