Privacy Policy for Sunbelt Healthcare, LLC 


 

This Privacy Notice for Applicants outlines how Sunbelt Healthcare, LLC (“we”, “us”, or “our”) collect, use, and handle personal information as part of our hiring and recruitment processes. 

Sunbelt Healthcare, LLC is an equal opportunity employer. We consider applicants without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic under applicable law. 

Important Note: If a job applicant interacts with our websites, mobile applications, or other platforms (collectively referred to as our "Services"), additional terms and policies may apply to the data collected through those channels. 


 

1. Types of Information We Collect 

When you submit a job application with us, we may gather specific personal and professional details to help us assess and process your application. This may include: 

  • Contact details such as your full name, phone number, email address, mailing address, physical address, and username; 
  • Employment history, salary information, education background, degrees earned, language proficiency, and job-related skills; 
  • Licenses, certifications, or permits related to your profession; 
  • Honors, recognitions, and memberships in professional organizations; 
  • Your legal status to work in the relevant jurisdiction; 
  • Information provided by references you supply; 
  • Content from social media platforms if you choose to link them as part of your application; and 
  • Any additional details you voluntarily share, such as job preferences, salary expectations, and willingness to relocate. 

Sensitive Personal Information 

Some jurisdictions classify certain personal data as sensitive. This may include details related to your race, ethnicity, religion, nationality, age, gender identity, sex, sexual orientation, criminal history, marital status, health or medical conditions (including disabilities), genetic or biometric data, political opinions, trade union or political party affiliations, background screening results, and military or veteran status. 

The collection of any sensitive personal information is conducted only when necessary and in accordance with applicable laws. Providing this information is voluntary unless legally required. 

Depending on where you are in the application process, we may also receive information about you from third parties, including job application platforms, recruitment agencies, professional references, previous employers, and law enforcement organizations.  


2. How We Use Your Information 

The details you provide during the application process may be used to support recruitment, hiring, and workforce planning efforts. This includes, but is not limited to: 

  • Assessing your qualifications for the role you applied for or other roles that may be suitable; 
  • Contacting you about your application, answering your questions, informing you of other opportunities, or providing important updates; 
  • Performing background checks, criminal record screenings, and employment verifications if a job offer is extended; 
  • Supporting initiatives related to building and maintaining a diverse and inclusive workplace; and 
  • Ensuring we comply with relevant legal and regulatory requirements. 

We may also use aggregated or anonymized data for various purposes, such as research, analysis, marketing, service improvement, or other internal business uses. 


3. Accuracy of the Information You Provide 

You are expected to ensure that the information you submit to Sunbelt Healthcare, LLC is accurate, complete, and truthful. It should not be misleading or false in any way. 


4. Information Sharing Practices 

We may disclose your information under the following conditions: 

Third-Party Providers and Contractors. Your information may be shared with third-party providers or contractors who require access to carry out specific business, technical, or professional tasks on our behalf. This may include delivering products or services to you or our clients, managing data systems, conducting user research and analytics, handling communications, or addressing inquiries. 

Related Entities. We may disclose your information to affiliated companies—those we own, are owned by, or are under shared ownership with—for legitimate operational reasons. 

Corporate Changes. In the event of a business restructuring such as a sale, merger, acquisition, asset transfer, or investment involving all or part of our organization, your personal data may be shared with the relevant parties involved. Please note that we cannot guarantee the new entity will follow the same privacy standards outlined here. 

Legal Obligations. We may provide information as required by law, or in response to lawful requests by public authorities, including law enforcement. This also includes circumstances where sharing is necessary to protect our rights, ensure safety, prevent fraud, or enforce our terms and policies—even without your consent. 


5. Use of Cookies and Tracking Technologies 

We may utilize cookies and other automated tools or technologies to gather specific information related to how you interact with our Services. For additional details on how we use these technologies, please refer to our Cookie Notice. 


6. Data Retention and Disposal 

We keep information for as long as it is needed to meet the purposes for which it was collected, to support legitimate business operations, or to comply with legal requirements. In some cases, we may retain data beyond standard timeframes—for example, to honor your preferences such as staying unsubscribed from marketing communications, or to meet legal or regulatory obligations. When it's time to dispose of information, we do so securely—either by permanently deleting it from our systems or by anonymizing it in a way that it cannot be restored. 


7. Data Security 

We employ a range of organizational, technical, and physical safeguards designed to protect the confidentiality, integrity, and availability of personal data in our care. However, it's important to understand that no method of data transmission or storage can be completely secure. If you suspect that your interaction with us is no longer secure—such as concerns about unauthorized access to your account—please contact us right away at HR@sunbelt-medical.com. 


8. Your Rights and Choices
    Depending on your location, you may have the right to request access, correction, deletion, or restriction of your personal data. Please contact HR@sunbelt-medical.com for inquiries regarding your data rights. 


9. Children’s Privacy
    Our recruitment process is not directed toward individuals under the age of 18, and we do not knowingly collect personal information from children.