Kiefer Automotive Group Candidate Privacy Policy

Effective Date: July 10, 2026

Kiefer Automotive Group ("Kiefer Automotive," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you provide throughout the recruitment and hiring process.

This Privacy Policy explains how we collect, use, disclose, retain, and protect your personal information when you visit our careers website, submit a job application, schedule an interview, or otherwise participate in our hiring process.

Information We Collect

Depending on your interaction with us, we may collect the following categories of personal information:

• Name, mailing address, email address, and telephone number 
• Resume, employment history, education, certifications, licenses, and qualifications 
• Professional references 
• Information provided during interviews, assessments, or communications with our recruiting team 
• Work authorization status, availability, and desired compensation 
• Information necessary to verify employment eligibility 
• Information related to lawful background checks, motor vehicle record checks (for applicable positions), and drug testing, where permitted by law 
• Internet or electronic activity associated with your use of our careers website or application portal 
• Any other information you voluntarily provide during the application process 

If you receive a conditional offer of employment, we may request additional information necessary to complete onboarding and pre-employment requirements.

How We Use Your Information

We use applicant information for legitimate business purposes, including to:

• Review and evaluate applications 
• Contact  applicants regarding employment opportunities 
• Schedule and conduct interviews 
• Verify qualifications, references, and employment eligibility 
• Conduct lawful pre-employment screenings 
• Make hiring decisions 
• Complete  onboarding activities for hired applicants 
• Comply with legal and regulatory obligations 
• Maintain applicant records for future employment opportunities, unless you request otherwise 
• Improve our recruiting and hiring processes 
• Defend or establish legal claims when necessary 

Sharing Your Information

We do not sell your personal information.

We may disclose your personal information to:

• Authorized Kiefer Automotive employees and managers involved in the hiring process 
• Third-party  service providers that assist with recruiting, applicant tracking,  interview scheduling, background screening, drug testing, payroll  onboarding, or related employment services 
• Government  agencies or law enforcement when required by law 
• Legal counsel, auditors, or other professional advisors as necessary 

We require our service providers to protect applicant information and use it only for the services they provide on our behalf.

Third-Party Services

Our careers website and recruiting process utilize third-party service providers to assist with recruiting and hiring activities.

Applicant information may be collected and processed through Paylocity, our applicant tracking system and recruiting platform. Paylocity maintains its own privacy practices regarding the operation of its services.

Other third-party providers may assist with interview scheduling, background screening, drug testing, employment eligibility verification, or similar employment-related services. These providers may receive personal information only as necessary to perform services on our behalf.

Data Retention

We retain applicant information for as long as reasonably necessary to:

• Complete  the hiring process 
• Comply with legal and regulatory requirements 
• Resolve disputes 
• Enforce our agreements 
• Maintain records for future employment opportunities, unless you request otherwise      or applicable law requires deletion 

Security

We use reasonable administrative, technical, and physical safeguards designed to protect the personal information we collect. While we strive to protect your information, no method of electronic transmission or storage can be guaranteed to be completely secure.

Your Privacy Rights

Depending on your state of residence and applicable law, you may have certain rights regarding your personal information, including the right to:

• Request  access to the personal information we maintain about you 
• Request correction of inaccurate personal information 
• Request  deletion of personal information, subject to legal exceptions 
• Request  information regarding how your personal information has been collected, used, and disclosed 
• Exercise any additional rights available under applicable law 

We will not discriminate against you for exercising any privacy rights provided by law.

Requests may require us to verify your identity before responding.

California Applicant Privacy Notice

This section applies only to applicants who are California residents and supplements the rest of this Privacy Policy in accordance with the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).

Categories of Personal Information Collected

During the recruiting and hiring process, we may collect the following categories of personal information:

• Identifiers (such as your name, address, email address, telephone number, and government-issued identification, where applicable) 
• Professional  or employment-related information 
• Education information 
• Internet or electronic network activity related to your use of our careers website 
• Communications between you and Kiefer Automotive 
• Information necessary to complete lawful background checks, drug testing, motor vehicle record checks, and employment eligibility verification, where applicable 
• Other information you voluntarily provide during the application process 

We collect and use sensitive personal information only as permitted by California law and only for purposes necessary to administer the hiring process.

Business Purposes

We collect applicant information to:

• Recruit and evaluate candidates 
• Verify qualifications and employment eligibility 
• Conduct interviews and assessments 
• Complete lawful pre-employment screening 
• Communicate with applicants 
• Make employment decisions 
• Comply with legal obligations 
• Maintain applicant records 
• Protect the rights and interests of Kiefer Automotive and its employees 

Disclosure of Personal Information

We may disclose applicant information to:

• Managers and employees involved in recruiting and hiring 
• Recruiting and applicant tracking providers 
• Background screening companies 
• Drug testing providers 
• Payroll and onboarding providers 
• Government agencies, when required by law 
• Professional  advisors, auditors, or legal counsel 

We do not sell applicants' personal information.

We do not share applicants' personal information for cross-context behavioral advertising.

California Privacy Rights

California residents may have the right to:

• Know the categories and specific pieces of personal information we have collected 
• Request deletion of personal information, subject to applicable legal exceptions 
• Request correction of inaccurate personal information 
• Request information regarding how personal information has been collected, used,  and disclosed 
• Be free from discrimination for exercising rights under the CCPA/CPRA 

To exercise your rights, please contact Human Resources using the contact information below. We may request information necessary to verify your identity before responding.

Children's Privacy

Our employment opportunities are intended for individuals who meet the minimum legal working age. We do not knowingly collect personal information from children.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated Effective Date.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

Kiefer Automotive Group
Human Resources
PO Box 25309
Eugene, OR 97402

Email: hr@gokiefer.com
Phone: 541-246-8400