SMS / TEXT MESSAGE RECRUITING COMMUNICATIONS — PRIVACY POLICY
Temperature Specialists, Inc.
Effective Date: May 26, 2025
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1. OVERVIEW
Temperature Specialists, Inc. ("Company," "we," "us," or "our") is committed to protecting the privacy of job applicants. This Privacy Policy explains how we collect, use, and protect personal information—including mobile phone numbers—when you interact with our recruiting process via SMS/text message communications powered through our recruiting platform, Paylocity.
By providing your mobile phone number and opting in to receive text messages from us, you agree to the terms described in this policy.
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2. INFORMATION WE COLLECT
When you apply for a position or engage with our recruiting process, we may collect the following information:
• Your name and contact information, including your mobile phone number
• Application-related information such as resume, work history, and references
• Communications sent and received via SMS through our Paylocity recruiting platform
• Consent records and opt-in/opt-out preferences for text message communications
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3. HOW WE USE YOUR INFORMATION
We use your mobile phone number and related information solely for recruiting and hiring purposes, including:
• Sending interview scheduling confirmations and reminders
• Communicating updates on your application status
• Answering questions about open positions or next steps
• Coordinating onboarding communications after a job offer is extended
We do not use your mobile phone number or SMS communications for marketing, advertising, or any purpose unrelated to your application or employment candidacy.
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4. SMS / TEXT MESSAGE CONSENT
Opt-In
By providing your mobile phone number on your application or responding to an SMS invitation from Temperature Specialists, Inc., you consent to receive text messages related to your job application. Standard message and data rates from your mobile carrier may apply.
Opt-Out
You may opt out of receiving text messages at any time by replying STOP to any message you receive from us. After opting out, you will receive one final confirmation message, and no further recruiting-related texts will be sent to your number.
Help
If you need assistance, reply HELP to any message you receive or contact us directly at the information provided in Section 8.
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5. HOW WE SHARE YOUR INFORMATION
We do not sell, rent, or share your personal information with third parties for their own marketing purposes. We may share your information in the following limited circumstances:
• Service Providers: We use Paylocity as our applicant tracking and HR platform. Paylocity processes applicant data on our behalf and is bound by its own privacy policy and data protection obligations.
• Legal Compliance: We may disclose information if required by law, court order, or to protect the rights, property, or safety of the Company or others.
For more information on how Paylocity handles your data, please review Paylocity's Privacy Policy at www.paylocity.com/privacy-policy.
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6. DATA RETENTION
We retain applicant personal information, including SMS communication records, for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, and resolve any disputes. Applicant records are typically retained for a minimum of one (1) year following the conclusion of the hiring process, in accordance with applicable employment law requirements.
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7. DATA SECURITY
We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our Paylocity platform uses industry-standard security practices. However, no transmission of data over the internet or mobile network is guaranteed to be 100% secure.
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8. YOUR RIGHTS
Depending on applicable law, you may have the right to:
• Access the personal information we hold about you
• Request correction of inaccurate personal information
• Request deletion of your personal information, subject to legal obligations
• Withdraw consent to SMS communications at any time by replying STOP
To exercise any of these rights, please contact us using the information below.
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9. CONTACT US
If you have questions about this Privacy Policy or our SMS recruiting communications, please contact us:
Temperature Specialists, Inc.
HR Department
3175 Bridge St NW, St. Francis, MN 55070
Email: dillono@tempspec.com
Phone: 763-753-2974
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10. UPDATES TO THIS POLICY
We may update this Privacy Policy from time to time. When we do, we will post the revised policy with a new effective date on our careers page. Your continued engagement with our recruiting communications after such changes constitutes your acceptance of the updated policy.
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