Recruitment Privacy Notice

Effective Date: 6/20/2026

1. Introduction

Mars Hill Liquors  ("Company," "we," "our," or "us") is committed to protecting the privacy and security of personal information provided by job applicants and candidates. This Recruitment Privacy Notice explains how we collect, use, store, and disclose personal information during the recruitment and hiring process.

By submitting an application or otherwise participating in our recruitment process, you acknowledge that your personal information will be processed as described in this notice.

2. Information We Collect

We may collect the following categories of personal information:

• Name, address, telephone number, and email address 
• Resume, cover letter, and employment history 
• Education and qualifications 
• Professional licenses and certifications 
• References and recommendation information 
• Interview notes and assessment results 
• Compensation expectations 
• Work authorization and eligibility information 
• Background check information (where permitted by law) 
• Information voluntarily provided during the application process 

3. How We Collect Information

We collect information:

• Directly from applicants 
• Through online application systems 
• From recruiters or staffing agencies 
• From references identified by applicants 
• From publicly available professional sources such as LinkedIn 
• Through background screening providers where authorized by law 

4. How We Use Information

We use applicant information to:

• Evaluate qualifications and suitability for employment 
• Communicate regarding job opportunities 
• Schedule and conduct interviews 
• Verify employment history, education, and references 
• Conduct background checks where permitted by law 
• Comply with legal and regulatory requirements 
• Improve our recruitment processes 
• Maintain records related to hiring decisions 

5. Legal Basis for Processing

Where applicable, we process personal information based on:

• Legitimate business interests in recruiting and hiring employees 
• Compliance with legal obligations 
• Performance of pre-employment contractual steps 
• Applicant consent where required by law 

6. Sharing of Information

Applicant information may be shared with:

• Human Resources personnel 
• Hiring managers and interview teams 
• Background screening providers 
• Recruiting software providers 
• Legal, regulatory, or governmental authorities when required by law 

We do not sell applicant personal information.

7. Data Security

We maintain reasonable administrative, technical, and physical safeguards designed to protect applicant information from unauthorized access, disclosure, alteration, or destruction. Access is limited to individuals with a legitimate business need. 

8. Data Retention

If an applicant is hired, relevant recruitment information may become part of the employee personnel record.

If an applicant is not hired, we may retain application materials for up to 12 months after the conclusion of the hiring process, or longer if required by law or if the applicant consents to remain in our talent pool. Retention schedules should be clearly defined and limited to legitimate business needs. 

9. Applicant Rights

Subject to applicable law, applicants may have the right to:

• Request access to their personal information 
• Request correction of inaccurate information 
• Request deletion of personal information 
• Withdraw consent where processing is based on consent 
• Object to certain processing activities 
• Request information regarding how their data is used 

Requests may be submitted using the contact information below.

10. Equal Employment Opportunity

Information related to race, gender, veteran status, disability status, or other protected characteristics that may be collected for equal employment opportunity reporting purposes will be used only as permitted by law and will not be used in employment decisions except where legally required.

11. Contact Information

Questions regarding this Recruitment Privacy Notice may be directed to:

Mars Hill Liquors
3633 Kentucky Avenue
Indianapolis, Indiana 46221

12. Changes to This Notice

We may update this Recruitment Privacy Notice periodically. Any changes will be posted with an updated effective date