HUMAN SUPPORT SERVICES RECRUITMENT PRIVACY POLICY

 

1. Information We Collect

When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process that application. This information may include: 

  • Contact information, such as name, telephone number, fax number, physical address, email, and username; 
  • Previous work experience, compensation, education, degrees, language, and other skills and employment-related information; 
  • Professional and other work-related licenses, permits, and certifications; 
  • Awards and professional memberships; 
  • Information relating to references; 
  • Information from social media sites if you choose to link your application to a social media; and 
  • Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, and desired salary). 

Sensitive Personal Information

Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.  

Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies.
 

2. How We Use Information

The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following: 

  • Analyze your qualifications for the job you applied for or future jobs that may match your profile; 
  • Communicate with you regarding your job application, your inquiries and requests, other job openings, or important notices; 
  • Conduct criminal history, background, and employment checks, if we offer you a position;  
  • Support our efforts to maintain a diverse workforce; and 
  • Comply with or monitor our compliance with any applicable law or regulation. 

We may use and share information in an aggregated or de-identified manner data at our discretion, including for research, analysis, modeling, marketing, and improvement of our Services.
 

3. Accuracy of Information You Provide

You are responsible for the information you provide to Human Support Services and ensuring that it is honest, truthful, accurate, and not misleading in any way.
 

4. How We Share Your Information

We may share your information in the following circumstances: 

  • Business Transition. If Paylocity, or any portion of our assets, are acquired by, merged with, transferred to, or invested in by another company, we may share your personal information with that company or other third parties involved in the business transition. We cannot promise that an acquiring party or the merged entity will have the same privacy practices or treat your information the same as described in this Notice. 
  • Legal. We share information where necessary to comply with applicable law, to respond to requests from law enforcement agencies or other government authorities or third parties, as permitted by law, and without your consent when it is necessary to protect our customers, employees, or property; in emergency situations; or to enforce our rights under our terms of service and policies. 

5. Retention & Disposal

We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law.  When we dispose of information, we use secure means, such as either physically or electronically erasing information or making it anonymous in a non-recoverable manner.
 

6. Security

We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any data you have provided us has been compromised), please immediately notify us of the problem by contacting us at hss@hss1.org.
 

7. Changes to our Job Applicant Notices

We reserve the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. We will post those changes on this page in addition to updating the “Last Updated” date at the top of this webpage. Modifications shall become effective immediately upon being posted.  
 

8. Contact Us

If you have any questions about this Notice or our information handling practices, please contact us at hss@hss1.org.