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Recruiting Privacy Policy

Effective Date: June 30, 2025

1. Introduction

At Charter Foods, Inc. (“Charter Foods,” "we," "our," or "us"), we value your privacy and are committed to protecting your personal information during the recruitment process. This Recruiting Privacy Policy explains how we collect, use, store, and share information about you when you apply for a role at Charter Foods.

By submitting your application, you agree to the terms outlined in this Policy.

2. Information We Collect

We may collect and process the following categories of personal information:

  • Contact      Information: Name, address, email, phone number.
  • Professional      Information: Resume/CV details, education, work experience,      references, skills.
  • Recruitment      Information: Interview notes, assessment results, eligibility to work,      salary expectations.
  • Background      Information (where allowed): Background checks, work authorization      documents, criminal history (if relevant and permitted by law).
  • Demographic      Data (optional): Race, gender, veteran status, disability status (for      equal opportunity purposes, where applicable and voluntary).
  • Website      or Application Data: IP address, application status tracking,      technical metadata if applying online.

3. How We Collect Information

We collect information:

  • Directly      from you (application forms, resumes, interviews, communication).
  • From      third parties (e.g., references, background screening providers, publicly      available sources like LinkedIn).
  • Automatically,      through our website or recruitment platforms.

4. How We Use Your Information

We use your information for the following purposes:

  • Manage      and assess your application for employment.
  • Communicate      with you about your application.
  • Schedule      interviews and assessments.
  • Verify      your qualifications and references.
  • Conduct      background checks (where permitted).
  • Maintain      applicant records.
  • Comply      with legal, regulatory, or internal policy requirements.
  • Improve      our recruiting practices.

5. Legal Basis for Processing

If required by law, our legal bases for processing your data include:

  • Your      consent;
  • Contractual      necessity (taking steps prior to entering an employment contract);
  • Legal      obligations (e.g., verifying work authorization); or
  • Legitimate      interests (e.g., evaluating candidates to fulfill business needs)

6. Sharing Your Information

We may share your information with:

  • Our      internal HR, recruitment, and hiring teams;
  • Background      screening providers;
  • IT      service providers who support our recruitment systems; or
  • Legal      authorities, if required by law.

We do not sell your information to third parties.

7. International Data Transfers (if relevant)

If your data is transferred outside your home country, we ensure appropriate safeguards are in place to protect your information.

8. Data Retention

We retain your personal information for as long as necessary to complete the recruitment process, and for a limited period afterward for legal or record-keeping purposes. If you would like us to delete your information earlier, please contact us.

Typical retention period: [e.g., 12–24 months after application outcome].

9. Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access      the personal data we hold about you;
  • Correct      any inaccuracies;
  • Request      deletion of your information;
  • Object      to or restrict processing;
  • Withdraw      your consent (if applicable); and
  • Lodge      a complaint with a data protection authority

To exercise these rights, please contact hr@charterfoods.net.

10. Security Measures

We implement reasonable and appropriate security measures to protect your personal information against unauthorized access, loss, misuse, or alteration.

11. Changes to This Policy

We may update this Recruiting Privacy Policy from time to time. Any changes will be posted on our careers page with an updated effective date.

12. Contact Us

If you have any questions about this Recruiting Privacy Policy or how your information is handled, please contact:
Charter Foods, Inc.
1111 Gateway Service Park Road, Morristown, TN 37813
hr@charterfoods.net or by calling 1-423-587-0690