Job Applicant Privacy Notice

Effective Date: 01/01/2026

Eden Brothers (“Eden Brothers,” “we,” “our,” or “us”) is committed to protecting the privacy of individuals who apply for employment with our company. This Job Applicant Privacy Notice explains how we collect, use, protect, and retain personal data during the recruitment process.

This Notice applies solely to job applicants, prospective candidates, and individuals participating in Eden Brothers’ recruitment activities.

1. Who We Are

Eden Brothers is one of the largest online suppliers of seeds and flower bulbs in the United States. As part of our recruitment process, we collect and process personal data to evaluate candidates for employment opportunities.

Eden Brothers is the data controller of the personal information described in this Notice.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

Information You Provide Directly

• Full name and contact details (address, phone number, email)
• Resume/CV, cover letter, and application materials
• Employment history and professional experience
• Educational background and qualifications
• Certifications and licenses
• Salary expectations
• Work authorization status
• References and related contact information
• Any additional information you choose to provide during interviews or communications

Information Generated During Recruitment

• Interview notes and evaluations
• Assessment or skills testing results (if applicable)
• Communications between you and Eden Brothers

Publicly Available Information

• Professional profile information (e.g., LinkedIn) relevant to your application

We do not request sensitive personal information (such as Social Security numbers, financial data, or health information) during the application stage. If such information is required for onboarding or compliance purposes, it will only be requested after a conditional offer of employment.

3. How We Use Your Personal Data

We process personal data for legitimate recruitment and business purposes, including:

• Reviewing and evaluating qualifications
• Communicating with candidates
• Scheduling and conducting interviews
• Assessing skills and suitability for roles
• Making hiring decisions
• Complying with legal and regulatory obligations
• Maintaining internal records related to recruitment

We do not use candidate data for marketing purposes.

4. Legal Basis for Processing

Where applicable, we process personal data based on:

• Our legitimate interest in recruiting and selecting qualified candidates
• Compliance with legal obligations
• Your consent, where required by applicable law

5. Data Sharing

Eden Brothers does not sell, rent, trade, or otherwise share candidate personal data with third parties.

Access to applicant data is strictly limited to authorized Eden Brothers personnel involved in the recruitment and hiring process.

We may disclose personal data only if required to do so by law or valid legal process.

6. Data Retention

We retain personal data only as long as necessary for recruitment purposes and to comply with applicable legal requirements.

If you are not selected for employment, we may retain your information for a reasonable period to consider you for future opportunities, unless you request deletion where permitted by law.

7. Data Security

We implement appropriate technical and organizational measures designed to protect personal data against unauthorized access, disclosure, alteration, or destruction.

While we take reasonable steps to safeguard your information, no system can be guaranteed to be completely secure.

8. Your Rights

Depending on your location and applicable law, you may have certain rights regarding your personal data, including:

• The right to request access to your data
• The right to request correction of inaccurate information
• The right to request deletion of your data (subject to legal limitations)
• The right to withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information below.

9. Contact Us

If you have questions about this Job Applicant Privacy Notice or wish to exercise your rights, please contact:

Eden Brothers
HR@EdenBrothers.com