•  This Notice of Privacy Practices for Job Applicants (“Applicant Notice”) describes how the National Building Museum (NBM) processes information in connection with our recruiting activities.

Please Note: Where a job applicant uses our products or mobile, including our websites (together, our “Services”), other terms may also be applicable to any information collected about the job applicants. \


1. Information We Collect

When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process that application. This information may include: 

  • Contact information, such as name, telephone number, physical address, email, and username; 
  • Previous work experience, education, degrees, language, and other skills and employment-related information; 
  • Professional and other work-related licenses, permits, and certifications; 
  • Awards and professional memberships; 
  • Information regarding your use of our website, as described in the National Building Museum Website Privacy Policy . 
  • Work authorization status; 
  • Information relating to references; 
  • Information from social media sites if you choose to link your application to a social media; and 
  • Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, and desired salary). 

Sensitive Personal Information

Certain types of information are considered sensitive personal information. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.   


Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies.

 

2. How We Use Information

The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following: 

  • Analyze your qualifications for the job you applied for or future jobs that may match your profile; 
  • Communicate with you regarding your job application, your inquiries and requests, other job openings, or important notices; 
  • Conduct criminal history, background, and employment checks, if we offer you a position;  
  • Comply with or monitor our compliance with any applicable law or regulation. 

We may use and share information in an aggregated or de-identified manner data at our discretion, including for research, analysis, modeling, marketing, and improvement of our Services. 


3. Accuracy of Information You Provide

You are responsible for the information you provide to Paylocity and ensuring that it is honest, truthful, accurate, and not misleading in any way. 


4. How We Share Your Information  

We may share your information in the following circumstances: 

  • Vendors and Service Providers. We may share your information with vendors and service providers that we believe need the information to perform a technology, business, or other professional function for us, including providing products or Services to you or our employees our behalf, creating or maintaining our databases, researching and analyzing the people who request information from us, preparing and distributing communications, or responding to inquiries.  
  • Legal. We share information where necessary to comply with applicable law, to respond to requests from law enforcement agencies or other government authorities or third parties, as permitted by law, and without your consent when it is necessary to protect our employees, donors, visitors or property; in emergency situations; or to enforce our rights under our terms of service and policies. 

5. Cookies and Other Tracking Technologies

Visitors should be aware that non-personal information and data may be automatically collected by the National Building Museum web site through the use of “cookies.” “Cookies” are small text files a web site can use to recognize repeat visitors, facilitate the visitor’s ongoing access to and use of the site, and allow a site to track usage behavior and compile aggregate data that will allow content improvements. Cookies are not programs that come onto a visitor’s system and damage files. Generally, cookies work by assigning a unique number to the visitor that has no meaning outside the assigning site. If a visitor does not want information collected through the use of cookies, there is a simple procedure in most browsers that allows the visitor to deny or accept the cookie feature. The National Building Museum uses “cookie” technology only to obtain non-personal information from its online visitors in order to improve visitors’ online experience and facilitate their visit within our site. 


6. Retention and Disposal

We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law. We may need to keep your data for longer than our specified retention periods to honor your requests, including to continue keeping you opted out of marketing emails, or to comply with legal or other obligations. When we dispose of information, we use secure means, such as either physically or electronically erasing information or making it anonymous in a non-recoverable manner. 


7. Security

We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. 


Changes to our Job Applicant Notices

We reserve the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. We will post those changes on this page in addition to updating the “Last Updated” date at the top of this webpage. Modifications shall become effective immediately upon being posted.


If you have questions about this Notice or our information handling practices, please contact editor@nbm.org.