Garza Law Firm, PLLC – Job Applicant Privacy Policy
Effective Date: April 14, 2025
Last Updated: April 14, 2025
Information We Collect
- Identifying Information: Full name, address, email, phone number, date of birth, and Social Security number (if necessary).
- Employment and Education History: Resume/CV, references, qualifications, certifications, and academic records.
- Background Information: Information obtained through background checks (with your consent), including criminal history and credit reports as permitted by law.
- Work Eligibility: Documentation confirming your legal right to work in the U.S.
- Voluntary Demographic Information: Gender, race, veteran status, or disability status (optional when required by the Federal Government and used only for equal opportunity monitoring and reporting).
- Technical Information: IP address, browser type, and device identifiers if you apply through our website.
How We Use Your Information
- Evaluate your qualifications for employment.
- Communicate with you during the hiring process.
- Verify your identity, work history, and references.
- Conduct legally permissible background checks.
- Comply with legal and regulatory obligations.
- Maintain records for future employment opportunities (with your consent).
How We Share Your Information
- Service Providers: Third parties assisting with recruiting, background screening, or IT services (e.g., job portals or assessment providers).
- Government Agencies: If required by law or to comply with legal process.
- Internal Personnel: Hiring managers, Internal Investigators, and HR staff involved in the recruitment process.
- Legal Counsel: In case of a legal dispute or compliance review.
- We do not sell or rent applicant personal information to third parties for marketing purposes.
Background Checks and FCRA Compliance
- Before conducting any background checks, we will provide you with a verbal notice and obtain your verbal authorization in accordance with the Fair Credit Reporting Act (FCRA) and Tennessee law.
Data Retention
- We retain applicant information for a period required by law or internal policy, typically up to two years following the end of the recruitment process, unless a longer period is necessary for legal, regulatory, or business purposes.
- If you are hired, your information will become part of your employee record and be retained in accordance with our employee data retention policy.
Your Rights
- To request access to the personal data we hold about you.
- To request corrections to inaccurate or outdated information.
- To request deletion of your data, subject to legal retention obligations.
- To withdraw consent (where applicable), such as for optional demographic data.
- To exercise these rights, please contact us as outlined below.
Data Security
- We implement reasonable administrative, technical, and physical safeguards to protect applicant data from unauthorized access, use, or disclosure.
- While no system is perfectly secure, we take data security seriously and continually assess our security measures.
Children’s Privacy
- Our job application process is not intended for individuals under the age of 18.
- We do not knowingly collect personal data from minors without appropriate legal authorization.
Changes to This Policy
- We may update this Policy from time to time to reflect changes in our practices or legal requirements.
- Updates will be posted on our careers page and noted with a new 'Last Updated' date.
Contact Us
Garza Law Firm, PLLC
550 W. Main Street, Suite 340
Knoxville, TN 37920
Phone: (865) 540-8300
Email: info@garzalaw.com or hr@garzalaw.com
Website: https://garzalaw.com/