Privacy Policy for Job Applicants

Last updated: May 21, 2025

Thank you for your interest in joining our team at Complexions Spa. Your privacy is important to us, and we are committed to protecting the personal information you share during the application process. This policy explains how we collect, use, store, and share your information.

1. Information We Collect

When you apply for a position through our hiring platform, we may collect the following types of information:

Full name and contact details (email address, phone number, mailing address)
Resume/CV and cover letter
Employment history and education background
References and letters of recommendation
Professional licenses or certifications
Responses to application questions or assessments
Any additional information you choose to share (e.g., portfolio, work samples)

2. How We Use Your Information

We use the information you provide for the following purposes:

To evaluate your qualifications and experience for a specific position
To contact you regarding your application status
To schedule interviews and manage communication during the hiring process
To verify references and credentials
To comply with legal and regulatory obligations

3. How We Share Your Information

Your application materials are only shared internally with:

Human Resources personnel
Hiring managers and interviewers
Relevant management team members involved in the hiring process

We do not sell, rent, or trade applicant data with third parties for marketing purposes. We may, however, share your information with service providers that help us manage our hiring platform or conduct background checks, provided they agree to keep your information confidential and use it solely for these purposes.

4. Data Retention

We retain applicant information for as long as necessary to fulfill the purpose for which we collected it, for legitimage business reasons, or as required by law. This allows us to consider you for future openings unless you request otherwise. If you are hired, your information will become part of your employee file and be subject to our Employee Privacy Policy.

5. Your Rights and Choices

You have the right to:

Access the personal information we have about you
Correct any inaccurate or outdated information
Request deletion of your data from our applicant system (unless retention is required by law)

To exercise any of these rights, please contact us at:
email: frontdesk@complexions.com
phone number: 518-489-5231

6. Data Security

We take reasonable measures to safeguard your information, including the use of secure servers, encrypted communications, and access controls. However, no system can guarantee 100% security, so we encourage you to submit sensitive documents only through secure channels.

7. Changes to This Policy

We may update this policy from time to time to reflect changes in our practices or legal obligations. Any changes will be posted on this page with an updated revision date.

Questions?
If you have any questions or concerns about this privacy policy or how your information is handled, please contact us at frontdesk@complexions.com